San Mateo County Health Community Collaborative​ Planning and Implementation

The County of San Mateo Health Department issued a Request for Proposals for San Mateo County Health Community Collaborative Planning and Implementation services. The procurement seeks qualified organizations to organize, facilitate, and lead planning and development of community collaboratives that integrate community voice into the County Health system's planning, implementation, and improvement efforts. Key deliverables and objectives include establishing and managing a Community Health Improvement Plan (CHIP) Collaborative structure; hiring and training facilitation staff; recruiting diverse multi-sector collaborative members; facilitating a minimum of five annual CHIP Collaborative meetings; managing community co-lead stipends and community member participation incentives; developing evaluation metrics; establishing governance structures; and coordinating logistics for collaborative activities. The CHIP Collaborative will advance community-defined priorities including Access to Health Care Services, Mental Health, and Social Determinants of Health, while serving as a blueprint for shared action across government, community members, community-based organizations, and systems. Required qualifications include a minimum five-year service history in San Mateo County, three years of experience leading multi-organizational collaboratives with at least five participating organizations, and registration with the System for Award Management (SAM). The evaluation criteria include History/Experience (20%), Cultural Competency (15%), Project Plan (20%), Staff Capacity (10%), Local Business Preference (10%), and Budget (25%). The pre-proposal webinar is scheduled for February 20, 2026 at 11:00 a.m. (non-mandatory); the deadline for questions and contract exceptions is February 27, 2026 at 5:00 p.m.; question responses are due March 4, 2026 at 5:00 p.m.; and proposals must be submitted electronically via the OpenGov portal by March 13, 2026 at 5:00 p.m., with an anticipated contract award date of June 15, 2026.

The County of San Mateo has adopted a Procurement Preference for Local Businesses and Local Non-Profits Ordinance that provides preference points to local entities, with additional preference for certified Small or Micro Businesses and Non-Profits. No incumbent vendors or current contractors are identified in the procurement documents. The contract term is two years, with the second year contingent upon securing external funding. The maximum budget allocation is $375,000 over two years, with minimum budget requirements including one full-time employee annually, a minimum of $45,000 per year ($15,000 per work group co-lead) for community-based organization or community lead involvement, and a minimum of $5,000 annually for community member stipends. Indirect costs cannot exceed 12% of the total budget. Contractors must comply with comprehensive insurance requirements, including workers' compensation, general liability ($1,000,000), motor vehicle liability ($1,000,000), and professional liability ($1,000,000), with the County named as an additional insured. All work products, documents, reports, and written materials created under the agreement become the exclusive property of the County upon completion or termination.