Salt spreader parts

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, on behalf of the Division of Equipment, issued a Request for Bid (RFB) for a master agreement contract to supply salt spreader parts to Elliott County. The procurement seeks bids for three line items of CharLynn hydraulic motors: 200 units of Spinner Motor Rear (P/N 101-1001-009), 100 units of Auger Single Motor Rear (P/N 101-1008-009), and 50 units of Auger Double Motor (P/N 101-1007-009), with all quantities specified as estimates only. The initial contract period begins upon award and expires November 30, 2025, with four optional one-year renewal periods available by mutual written agreement. Bids must be submitted electronically through the Kentucky Vendor Self Service (VSS) portal at https://vss.ky.gov by December 30, 2024, at 1:30 PM Eastern Time, with an anticipated award date of January 1, 2025. Products must be shipped F.O.B. Destination, Freight Prepaid and Allowed to the KYTC Division of Equipment Warehouse at 1239 Wilkinson Boulevard, Frankfort, Kentucky 40601. The RFB permits bidders to offer approved equal alternatives to the specified CharLynn motors, including Buyers Motors as an acceptable alternative, provided detailed specifications are submitted for Division of Equipment review. Evaluation criteria are weighted 95 percent for price and 5 percent for delivery time, and vendors must specify delivery time in calendar days; vague delivery terms will render bids non-responsive, with a 1 percent per day deduction from invoices for late deliveries. Prices must be firm for the first twelve months with no increases permitted during that period; subsequent price increases require written justification and thirty days' notice.

All bidders must be registered in the Commonwealth eProcurement System prior to submission, with registrations requiring 24 to 48 hours to complete. Vendors must submit a notarized Required Affidavit certifying compliance with campaign finance laws, and resident bidder and qualified bidder status affidavits if applicable. The RFB documents do not specify any set-aside designations for disadvantaged enterprises or restrictions on organization types eligible to respond, nor do they identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. The Commonwealth does not guarantee any minimum purchase quantities and reserves the right to establish contracts with other vendors for large requirements. While specific award values or budget ranges are not disclosed in the solicitation documents, the procurement is estimated based on the quantities specified: 200 spinner motors, 100 single auger motors, and 50 double auger motors. Questions regarding the solicitation should be directed to Lanessia McCourt at 502-782-3979 or Lanessia.mccourt@ky.gov.