Salt Spreader Parts

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bid (RFB) for a master agreement contract to supply salt spreader parts on behalf of the Division of Equipment. The procurement seeks three line items of CharLynn hydraulic motors: 200 units of P/N 101-1001-009 (Spinner Motor Rear), 100 units of P/N 101-1008-009 (Auger Single Motor Rear), and 50 units of P/N 101-1007-009 (Auger Double Motor), with all quantities identified as estimates only. Vendors must supply exact OEM CharLynn models as specified with no substitutions permitted. Award will be based on best value using a ranking approach with price weighted at 95 points and delivery weighted at 5 points, where the lowest bidder receives maximum points for price and the bidder with the best delivery time receives maximum points for delivery. Written questions were due by October 3, 2019 at 7:00 PM, with Commonwealth responses provided by October 4, 2019 at 4:00 PM. Sealed bids were due on October 18, 2019 at 10:00 AM at the KYTC Division of Purchases, 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, with a tentative award date of November 7, 2019.

The master agreement contract runs from award through October 31, 2020, with four optional one-year renewal periods available subject to written approval by both the vendor and KYTC Division of Purchases with potential renegotiation of terms. Pricing shall be F.O.B. Destination Freight Prepaid and Allowed, with the vendor responsible for all freight charges and claims, and shipping directed to KYTC Division of Equipment Warehouse 1, 1239 Wilkinson Boulevard, Frankfort, Kentucky 40622. No price increases are permitted during the first twelve months; only one price increase is allowed during the contract period if justified by industry-wide changes and requested with thirty days' notice, while price decreases must be reflected immediately. The vendor must guarantee delivery within a specified number of calendar days after receipt of delivery order, with one percent per day deducted from invoices for missed delivery dates unless delays result from Commonwealth actions or events beyond vendor control. Federal FHWA 1273 requirements (except Davis Bacon) and Buy America requirements apply as federal funds may be used, and vendors must comply with Kentucky Revised Statutes KRS 45A, submit required affidavits regarding campaign finance compliance and tax obligations, and maintain records for three years after final payment. No specific budget range or award value was identified in the solicitation documents.