Salt Brine Haul - KYTC District 4

The Kentucky Transportation Cabinet (KYTC) Division of Purchases issued a Request for Bid (RFB) for salt brine hauling services on behalf of KYTC Highway District 4, covering ten counties including Hancock County. The procurement seeks truck rental services to transport liquid salt brine solution from the primary storage facility at the Hardin County Maintenance Storage Facility in Elizabethtown, Kentucky, to ten secondary storage facilities throughout the district (Breckinridge, Grayson, Green, Hart, Larue, Marion, Meade, Nelson, Taylor, and Washington counties). Vendors must provide a minimum of one truck capable of legally hauling salt brine with a capacity specified by the bidder, and pricing is submitted on a per-hour basis for a line item quantity of 40 hours of truck rental service. Evaluation occurs using a best-value approach with a normalized formula: (5,000 gallons ÷ vendor's maximum gallons capacity per load) × bid price per hour, with price weighted at 90 points, number of trucks at 5 points, and guaranteed response time at 5 points, for a total of 100 points. The deadline for written questions was July 28, 2020, at 4:00 p.m., with bids due by August 5, 2020, at 10:00 a.m., submitted either by mail to the KYTC Division of Purchases at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, or by email to KYTC.Bids@ky.gov, with a tentative award date of September 1, 2020. The master agreement is effective from September 1, 2020, through August 31, 2021, with four optional one-year renewal periods, subject to written approval by both parties and potential renegotiation.

The solicitation does not specify set-aside designations or restrictions limiting participation to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are listed in the procurement documentation. Vendors must maintain Contractor's General Liability Insurance with $1,000,000 per occurrence and Kentucky workers' compensation insurance, providing an ACORD Certificate within ten days of award notice with the Commonwealth listed as an additional insured. Vendors are responsible for all equipment, maintenance, fuel, hoses, adapter couplers, DOT-certified pumps, toll fees, accident cleanups, and compliance with all state and federal regulations, and must specify a guaranteed response time not exceeding 24 hours. Price increases are prohibited during the first 12 months; only one price increase based on industry-wide changes is allowed thereafter with 30 days' written notice and justification, while price decreases must be reflected immediately. Invoicing occurs monthly with payment within 30 working days of invoice receipt; liquidated damages of $200 per truck apply for refusal to provide service, and failure to pay within 30 working days incurs a 1 percent penalty per month.