Salem auditorium donmestic hot water system upgrades

The Oregon Military Department issued Request for Quote (RFQ) 269996C001 for domestic hot water system upgrades at the Salem Auditorium located at 2310 17th Street NE, Salem, Oregon. This procurement seeks a qualified contractor to demolish and dispose of the existing domestic hot water (DHW) system and install a complete replacement system consisting of an AO Smith BTR197 (or equal) 199,000 BTU 100-gallon heater, a 120-gallon storage tank with circulation pump, controls, piping, isolation valves, an expansion tank, and new venting to the existing heater vent penetration. The contractor must also obtain a plumbing permit from the City of Salem to ensure full regulatory compliance. A mandatory pre-bid conference is scheduled for April 14, 2026, at 10:00 AM at the Salem Armory/Auditorium, with attendance and registration required for all bidders or their authorized representatives. Quotes must be submitted by April 23, 2026, by 10:00 AM using the required Pricing Submittal Form (Exhibit 1) on a lump sum basis. The project timeline requires work to commence 10 calendar days after issuance of the Notice to Proceed, with substantial completion in 30 calendar days and final completion in 40 calendar days. Contractors must submit requests for clarification, brand approval, or protests in writing by April 17, 2026, by 3:00 PM to the Point of Contact, Sam Goff, CPPB, at 971-355-4167 or sam.a.goff@omd.oregon.gov.

Bidders must be registered with the Oregon Construction Contractors Board and maintain the separate public works bond required by ORS 279C.836 unless exempt from such requirements. If the project bid exceeds $50,000, Oregon Bureau of Labor and Industries (BOLI) prevailing wage rates will apply to the work performed. This is a federally funded project, and apparent successful offerors must possess a unique entity identifier (UEI) number and clear the Excluded Parties List System (EPLS) with no results to be eligible for contract award. Apparent award winners must provide proofs of insurance within seven calendar days, including workers' compensation coverage, commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability coverage of $1,000,000 combined single limit, and builder's risk insurance. Contractor quotes are firm and irrevocable for 60 calendar days following the closing date. The resulting contract will be governed by Oregon law and the State of Oregon General Conditions for Public Improvement Contracts (January 1, 2012), along with supplemental general conditions specific to this procurement. No specific budget range or award value is disclosed in the solicitation materials.