Safety Supplies

The Kenton County Airport Board (KCAB) is soliciting bids for Safety Supplies through Invitation to Bid #26-018-ITB to supply the Cincinnati/Northern Kentucky International Airport (CVG). The procurement encompasses a comprehensive range of personal protective equipment (PPE) and safety-related consumables, including hi-vis vests, safety helmets, safety glasses, gloves, hearing protection, respiratory equipment, first aid supplies, spill response materials, and CVG-branded signage products, with 91 line items specified in the pricing table. The selected contractor must provide OSHA-, NIOSH-, and ANSI-compliant products with certificates of compliance upon request, maintain minimum stock levels for critical items, achieve 98% order accuracy, provide monthly usage reporting and demand forecasting, and support just-in-time replenishment with standard lead times of five days and 24-48 hours for rush orders. Bidders must demonstrate a minimum of three years' experience providing compliant PPE and safety supplies and submit itemized pricing catalogs with bulk pricing tiers and annual price adjustment limits. The contract term is two years (April 23, 2026 through April 22, 2028), with delivery required to the Central Warehouse at 300 Maintenance Court, Hebron, Kentucky between 7:00 a.m. and 4:30 p.m. Monday through Friday, FOB CVG inclusive of all transportation charges, with net 30 payment terms. Critical deadlines include April 2, 2026 for question submission, April 9, 2026 for answers, April 16, 2026 at 2:00 p.m. Eastern Time for bid submission, and April 23, 2026 for contractor selection.

Kentucky resident bidders receive statutory preference in the evaluation process. The contract incorporates annual price adjustment mechanisms tied to the Consumer Price Index for the Cincinnati/Northern Kentucky metropolitan area, capped at 3 percent of the current annual contract price, and pricing must be firm and fixed for the two-year contract period. The selected contractor must maintain comprehensive insurance coverage including professional liability ($1,000,000), commercial general liability ($2,000,000 to $10,000,000 depending on work location), automobile liability ($2,000,000 to $10,000,000), and workers' compensation insurance, with KCAB named as additional insured. The reference inventory document indicates current stocking levels across multiple warehouse locations with individual item prices ranging from less than one dollar to over $160, with most PPE items priced between $5 and $40 per unit, suggesting a substantial annual contract value based on the airport's documented usage patterns and reorder levels. KCAB reserves the right to make multiple awards, award for quantities less than offered, waive irregularities, reject any or all bids, and negotiate with qualified responsible bidders. All products must comply with applicable federal and state regulations, and the contractor must comply with federal civil rights statutes, the Federal Fair Labor Standards Act, and the Occupational Safety and Health Act of 1970.