Safety & security services

The Wyoming State Fair Board is seeking a comprehensive safety and security services contractor for the annual Wyoming State Fair, to be held from August 10-17, 2025, in Douglas, Wyoming. The Request for Proposal (RFP) 0254-K solicits a vendor to provide security services across 137 acres of fairgrounds, with responsibilities including recruiting, hiring, training, and managing security personnel. Key deliverables include staffing gates, deploying roaming security personnel, managing traffic control, and coordinating with local law enforcement. The evaluation process will award 100 total points across five categories: proposer background (20 points), staffing and project organization (20 points), project work plan (10 points), approach to contract performance (20 points), and cost analysis (30 points). Critical dates include a pre-proposal conference on June 11, 2025, a proposal submission deadline of June 27, 2025, and a tentative award date in July 2025. The contractor must provide comprehensive documentation, including weekly progress reports, daily activity logs, incident reports, and a final post-fair summary report by September 12, 2025. The contract includes options to renew for two additional one-year periods in 2026 and 2027, with an estimated 1,411 total security staffing hours for the 2025 fair.

While specific set-aside designations are not explicitly detailed in the provided documentation, the procurement will be conducted through the Wyoming Public Purchase online bidding system, which typically ensures open and competitive bidding. Proposers must submit all documents in PDF, Excel, or Microsoft Office format, and are required to register with the Public Purchase system at no cost. The contractor will be expected to provide an all-inclusive base price, maintenance and support costs, and hourly rates for potential system modifications. Although the exact budget range is not specified, the comprehensive nature of the security services and the requirement for detailed pricing schedules suggests a substantial contract value. Interested vendors must carefully monitor the Public Purchase system for any additional information, addenda, or updates related to the solicitation, as the Wyoming Procurement Office will not provide notifications through email, phone, fax, or mail. The contract appears designed to ensure a comprehensive, professional security solution for the Wyoming State Fair, with a strong emphasis on detailed reporting and professional service delivery.