Safety Awards Catalog Program

The Southwest Ohio Transit Authority (SORTA), serving Hamilton County and Cleveland City, is soliciting proposals for a Safety Awards Catalog Program through RFP #147-2024RFPL. The primary objective is to establish an online purchasing platform enabling employees to select awards based on their years of service, with catalog values ranging from $30 for employees in years 3-4 to $200 for employees with 25+ years of service. The online system must be fully operational by January 4, 2025, and include specific technical requirements such as secure login, unique award codes, mobile and desktop accessibility, and the capability to drop-ship selected items directly to employees' homes within 72 hours. The evaluation will be points-based, with 45% allocated to project approach, 32.5% to firm and staffing qualifications, and 22.5% to pricing. Key deadlines include vendor questions due by November 22, 2024, and proposal submissions due by December 9, 2024, at 3:00 pm. SORTA will select the proposal offering the best value, which may not necessarily be the lowest cost proposal.

The solicitation does not establish specific Small Business or Disadvantaged Business Enterprise goals, though it encourages participation from such enterprises. The contract requires ongoing catalog maintenance and technical support, with the vendor responsible for creating a streamlined, user-friendly system for recognizing employee longevity. While no specific total contract value is stated, the pricing proposal includes estimated quantities for each service year and service milestone. The contract terms, as outlined in the General Terms and Conditions document, emphasize compliance with federal regulations, including equal employment opportunity, Americans with Disabilities Act, and environmental standards. Insurance requirements are substantial, with minimum coverage levels including $1,000,000 for comprehensive general liability, workers' compensation, automobile coverage, and professional liability. SORTA reserves the right to modify contract terms and maintains funding flexibility, with no guarantee of continuation beyond the current fiscal year.