Safe Sleep and Infant Wellness Supplies

The City of Detroit Office of Contracting and Procurement, on behalf of the Health Department's Maternal Child Health Division, issued Request for Quote No. 538597 for Safe Sleep and Infant Wellness Supplies to support programs including Infant Safe Sleep, SisterFriends Detroit, the 961-BABY Resource Line, and the Fatherhood Program. The solicitation seeks qualified vendors to supply nine product categories: 50 Pack 'n Play portable cribs (UPPAbaby Remi or equivalent), 50 infant car seats (Graco SnugRide SnugFit 35 or equivalent), 100 safe sleep survival kits with fitted crib sheets (The Peanutshell 3-Pack or equivalent), 100 wearable blankets/sleep sacks (HALO SleepSack or equivalent), 200 educational materials (Safe to Sleep brochures), 50 carrying cases (UPPAbaby Travel Bag or equivalent), 75 baby shower boxes with curated essentials, and 75 parent toolkits for newborn and postpartum support. All products must comply with applicable federal safety standards, including specific requirements for rear-facing infant car seats with 5-point harnesses (5-65 lbs capacity, black or gray), CPSC-compliant Pack 'n Play cribs with removable bassinets for children up to 30 lbs, fitted sheets (27" x 39" compatible), and wearable blankets for premie to 12-month-old infants in microfleece or cotton. Respondents must demonstrate at least three years of experience in similar work, provide three project references from the last five years demonstrating capability to manage contracts of similar size and scope, submit descriptive literature with bids, and submit three product samples at no cost to the City if offering non-referenced brands. The pricing sheet must be completed with unit and extended prices for all items with no blank spaces permitted; vendors must quote all items or indicate "No Charge" where applicable. Quotes were due February 18, 2026 at 4:00 PM EST through the Bonfire procurement portal, with delivery required within 3-5 days of purchase order receipt to Detroit locations on an F.O.B. basis. The contract award will be structured as a Blanket Purchase Agreement with a two-year initial term, subject to Detroit City Council approval and Chief Procurement Officer signature, with possible renewal options contingent on council approval; the City anticipates one or multiple awards and reserves the right to reduce or increase quantities based on available funding.

This solicitation is restricted to certified Detroit Based Businesses, requiring respondents to submit Detroit Based Business Certification from the City's Human Rights Department with their bid response to be eligible for consideration. The Equalization Credit Statement establishes competitive advantages for certified Detroit-based businesses, with equalization allowance credits ranging from one to five percent depending on certification type, with Detroit Headquartered and Detroit Resident Businesses receiving the highest credit of five percent. Per Detroit City Municipal Code Section 17-5-12(c)(1), the lowest equalized bidder shall be awarded the contract provided the award does not exceed twelve percent above the lowest responsible bid or $100,000, whichever is less. Respondents must comply with comprehensive affidavit and documentation requirements including notarized Certificates of Authority, Affidavits of Disclosure of Interests, Non-Collusion Affidavits, and Conditions of Award forms covering hiring policy compliance, slavery era records disclosure, prison industry and immigration detention system records disclosure, equal opportunity covenants, and political contributions statements. Successful respondents must obtain Treasury Clearance (minimum 10 days processing) and maintain active System of Awards Management (SAM) registration prior to City Council approval, and must provide proof of Worker's Compensation insurance with Michigan statutory limits, Commercial General Liability with $1,000,000 per occurrence/$2,000,000 aggregate minimum, and Automobile Liability with $1,000,000 combined single limit. Payment terms are NET 30 from invoice receipt date, with vendors required to be registered in the City of Detroit Vendor Portal to invoice and receive payment; no specific budget amount or award value range was disclosed in the available solicitation documents.