Safe Resident Handling Equipment

Orange County, New York is seeking qualified vendors to provide safe resident handling equipment for the Valley View Center for Nursing Care and Rehabilitation through a Request for Bid (RFB) process. The procurement involves acquiring 25 different types of resident handling equipment, including Maxi Move lifts with scales, Carendo Shower Chairs, Sara Flex and Sara Stedy mobility aids, and various specialized slings in multiple sizes and configurations. The bid was published on April 16, 2025, with vendor questions due by April 30, 2025, and final bids required by May 14, 2025 at 3:00 PM. The anticipated contract term is one year, with options to extend for two additional one-year periods under the same terms and conditions. Evaluation criteria will focus on responsiveness, vendor responsibility, and submission of the lowest priced bid, with the county reserving the right to reject any or all submissions. Pricing must be exclusive of taxes, include delivery charges, and remain fixed for the entire contract term, with potential adjustments only in cases of product obsolescence.

The county actively encourages submissions from Minority- and Women-Owned Business Enterprises (MWBE) and Disadvantaged Business Enterprises (DBE), providing opportunities for diverse vendor participation. Bidders must complete several mandatory certifications, including Non-Collusion Certification, Iran Divestment Act Certification, and Disclosure of Prior Non-Responsibility Determinations. From the previous bid tabulation, two vendors - ARJO and SureHands Lift & Care Systems - submitted responses, with ARJO being awarded most line items in the prior procurement. ARJO's pricing ranged from $72.36 for a Sara Silicone Leg Strap to $7,232.17 for a Maxi Move with scale, providing a potential benchmark for current pricing expectations. Vendors must also complete an Electronic Funds Transfer (EFT) & Automated Clearing House (ACH) Authorization Form to facilitate electronic payments, with the understanding that it may take one to two payment cycles before receiving the first ACH payment. While specific budget ranges were not explicitly stated, the comprehensive equipment list suggests a significant procurement investment for improving resident handling capabilities at the Valley View Center.