Saddles, tapping and clamps, repair, purchase, term contract

Palm Beach County's Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for saddles, tapping and clamps repair, purchase, and delivery under a term contract. The procurement encompasses three distinct lots: Lot 1 includes service saddles and sleeves for tap sizes up to 2 inches with iron pipe thread configurations available in ductile iron and stainless steel options; Lot 2 comprises pressure pipe repair clamps in single, double, and triple band stainless steel configurations ranging from 3 inches to 42 inches nominal; and Lot 3 contains pressure pipe bell joint leak clamps for 6-inch applications. Annual estimated quantities vary by item, ranging from 2 to 50 units across all lots, with all items required to be procured from manufacturer-specified options only, including JCM, Smith Blair, Ford, Romac, Power Seal, and AY McDonald brands. Pricing must be firm and fixed with unit prices stated to two decimal points maximum, remaining firm for the initial 12-month contract term and any renewals. The RFQ submission deadline was July 26, 2018 at 4:00 p.m. Palm Beach County time, with responses acceptable via fax or email. Delivery is required within 30 calendar days of receiving a term contract delivery order unless otherwise approved, with the F.O.B. point at destination and payment following the Florida Prompt Payment Act upon satisfactory receipt, acceptance, and proper invoicing.

The County offers local preference provisions allowing a 5% price reduction for quoters with permanent places of business in Palm Beach County or the Glades, provided they submit a valid Business Tax Receipt and completed Certification of Business Location. All quoters must register or maintain an active account in the County's Vendor Self-Service system and must comply with Small Business Enterprise program requirements, including criminal history record check requirements and compliance with the Public Entity Crimes Statute. Successful vendors must warrant implementation of a drug-free workplace program. The contract award structure includes a 12-month initial term with four optional 12-month renewal periods, with the County ordering on an as-needed basis. No specific budget values or award amounts are disclosed in the solicitation, as pricing is determined by the firm and fixed unit prices submitted by responsive vendors in their quotations. The County is exempt from federal and state taxes and will issue purchase orders before accepting delivery.