Saddles, tapping and clamps, repair, purchase and delivery

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation #555401/KM on May 23, 2016, for saddles, tapping and clamps repair, purchase, and delivery under a 12-month term contract with four optional renewal periods. The procurement encompasses three distinct lots: Lot #1 for service saddles and sleeves up to 2" tap size in iron pipe thread (16 line items, 165 estimated units); Lot #2 for pressure pipe repair clamps (25 line items, 251 estimated units); and Lot #3 for pressure pipe bell joint leak clamps (1 line item, 8 units). All quoted items must comply with specifications for specific manufacturers including JCM, Smith Blair, Ford, Romac, Power Seal, and AY McDonald products, and successful bidders must provide factory/manufacturer warranty against defects in materials and workmanship. Deliveries must be completed within 30 calendar days of order receipt to either the North Region Operation Center Warehouse in West Palm Beach or the South Region Operation Center Warehouse in Delray Beach. Pricing must be firm and fixed on a unit basis with all costs—including supervision, labor, equipment, materials, transportation, and related services—included in the quoted price. Quotations were due by 4:00 P.M. Palm Beach County Local Time on June 3, 2016, with faxed or emailed submissions accepted. The County reserved the right to award on a lot-by-lot basis to the lowest responsive, responsible bidder and to reject awards deemed financially disadvantageous or resulting in fragmented awards.

Vendors must be registered in the County's Vendor Self Service system prior to submission and must provide non-discrimination policy documentation in compliance with Palm Beach County Resolution R-2014-1421. Small Business Enterprise (SBE) certified vendors submitting bids within 10% of the lowest bid may receive award consideration, and local preference of 5% may be applied to quoters maintaining permanent places of business in Palm Beach County or the Glades. The F.O.B. point is destination, with the vendor retaining title and responsibility for all transportation charges and risk in transit. No incumbent vendors or current contractors were identified in the solicitation documentation. The contract structure allows for potential renewal through mutual written agreement and appropriation of funds by the Board of County Commissioners, though specific budget allocations or award values were not disclosed in the RFQ.