Runway rubber removal at pbia, term contract

Palm Beach County's Purchasing Department issued Request for Quotation #950608/LC for runway rubber removal services at Palm Beach International Airport (PBIA) under a term contract procurement. The County seeks a qualified vendor to remove accumulated rubber deposits from grooved asphalt runways and taxiways using mobile high-pressure water systems operating at 15,000-35,000 p.s.i. without chemical solvents, with services required approximately four times annually. The contractor must demonstrate equipment capability to clean a 24-inch wide swath with a minimum efficiency of 80% rubber removal and a minimum cleaning rate of 42,000 square feet per hour, addressing an estimated annual quantity of 1,250,000 square feet. Key qualifications include the ability to begin work within five days of notification and complete cleaning operations within seven days, obtain Criminal History Records Check clearance for all personnel, and maintain Commercial General Liability insurance of $5,000,000 per occurrence, Business Auto Liability of $5,000,000, and Workers' Compensation insurance. All work must be performed Monday through Friday between 10:00 p.m. and 5:00 a.m. in compliance with PBIA, FAA, OSHA, and County safety regulations, with a 90-day warranty against defects in materials and workmanship required. The bidding deadline was July 13, 2017, at 4:00 p.m. local time, with award made on an all-or-none basis to the lowest responsive and responsible bidder, and prices were required to remain firm for 90 days from the opening date.

A 5% local preference is available for vendors with a permanent place of business in Palm Beach County who submit a valid Business Tax Receipt and completed Certification of Business Location. The contract term is twelve months with an option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds, though no specific incumbent vendor information or budget range was disclosed in the solicitation. Pricing must be submitted as a single, fixed unit price per square foot with no escalation clauses permitted, and payment is rendered only upon County satisfaction and acceptance of services rendered, with no additional compensation available for travel, fuel, mobilization, or incidental expenses. The evaluation criteria emphasize responsiveness, responsibility, and pricing competitiveness, with the County retaining discretionary authority over contract renewal based on performance and budget availability. No alternative technologies, existing infrastructure integration requirements, or current contractor information were identified in the solicitation documents.