Rug and Mat Service

The Southwest Ohio Regional Transit Authority (SORTA) is seeking bids for a three-year contract to provide comprehensive floor maintenance services across five of its facilities in the Cincinnati area. The procurement, designated as IFB #132-2025IFBL, requires a vendor to furnish, deliver, replace, and maintain commercial-quality floor rugs, mats, and dry mop services for locations including Queensgate Facility, Bond Hill Facility, Access Facility, Mercantile Center, and Huntington Center. Specific requirements include mats with minimum 5/16" thickness, beveled edges, black color, anti-slip and non-marking backings, which must be replaced biweekly at each location with signed work orders. The bid submission deadline is December 5, 2025, at 2:00 p.m. (EST), with electronic submissions required through the e-Procurement Portal. Potential bidders had a question submission deadline of November 21, 2025, at 2:00 p.m., with clarification responses provided by November 26, 2025, at 4:00 p.m. The contract will be awarded to the responsible bidder submitting the lowest responsive bid, with pricing expected to remain valid for a minimum of 120 days.

No specific small business subcontracting goals have been established for this opportunity, though SORTA encourages support of small and disadvantaged businesses where feasible. Bidders must provide comprehensive insurance coverage, including worker's compensation, general liability, automobile, crime, and professional liability insurance. The contract includes strict compliance requirements for vendors, including certifications related to debarment, suspension, personal property tax obligations, and non-collusion statements. While specific contract value is not explicitly stated, the scope involves replacing mats and mops across five facilities, with yearly quantities ranging from 26 to 1,690 units per item. Invoicing will be conducted monthly, with NET 30 payment terms, and all work products and documentation will become the sole property of SORTA. The contract is governed by Ohio law, with jurisdiction in Hamilton County, and SORTA reserves the right to reject any or all bids and modify specifications based on operational needs.