RSA - Vienna Wood Service Area

The Fairbanks North Star Borough is soliciting electronic bids for annual road maintenance services in the Vienna Wood Service Area through Invitation for Bid (IFB) No. 25087. The procurement covers maintenance of approximately 3.93 miles of roads with both asphalt and gravel surfaces across multiple subdivisions including Rangeview, Twin Springs, Vienna Wood, McGuire Estates, Brice, Woodland Heights, and Steele Creek. Specific services required include snow removal, sanding, road blading, hardpack removal, machine and hand clearing, and asphalt patching. Contractors must submit detailed pricing for various equipment and labor, with minimum call-out times of two hours for equipment and four hours for labor. The contract period runs from July 1, 2025, through June 30, 2026, with options to renew for up to four additional one-year periods. Bid submissions are due by May 22, 2025, with a question deadline of May 16, 2025, and must be submitted electronically through BidNet. Evaluation will focus on the lowest responsive, responsible bidder meeting all specified requirements.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly detailed in the procurement documents. Bidders must provide several mandatory documents including a non-collusion affidavit, certification of no conflict of interest, current W-9 form, and proof of insurance. The total contract amount is not to exceed $200,000 per Fairbanks North Star Borough fiscal year, with unit pricing based on specific maintenance activities. Price adjustments may be made annually using the U.S. Department of Labor Consumer Price Index for Urban Anchorage, though unit prices will remain unchanged if the CPI is negative. The borough reserves the right to adjust quantities as needed to accomplish service area requirements. Contractors will be required to adhere to the 2024 Standard Specifications for Local Road Maintenance, which provide comprehensive technical guidelines for performing maintenance tasks, including material requirements, construction methods, and performance standards.