RRCC 18-04-DQ-R Court Cover for Rec Gym Floor

Red Rocks Community College in Lakewood, Colorado, issued a competitive solicitation (RRCC 18-04-DQ-R) for a court cover system to protect the synthetic gymnasium floor in the Student Recreation Center. The procurement requires 495 carpet tiles measuring 78 3/4" x 39 3/8" to cover 10,504 square feet (103' x 104'), along with 2 storage and transport carts equipped with non-marking casters and delivery to the campus at 13300 West 6th Avenue. The carpet tiles must be tear and stain resistant with polyolefin backing, available in black or dark grey, and include a minimum one-year manufacturer warranty. The bid submission deadline was February 21, 2018 at 2:00 p.m. Mountain Time, with anticipated delivery by April 27, 2018. Bids could be submitted via mail, hand delivery, or email to the Purchasing Office. The college reserved the right to reject any or all bids and award to one vendor based on relative value and factors most advantageous to the institution and the State of Colorado. Vendors must be registered with the Colorado Vendor Self Service (VSS) system to be considered responsive, and the college holds exemption certificates for all federal and state taxes, which must be excluded from bid pricing.

Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) are eligible for a 5% bid deduction preference upon submission of proper certification, with the college paying the full bid amount to awarded SDVOSBs. Environmentally preferable product preferences may apply under Colorado Procurement Code CRS 24-103-207.5. No incumbent vendor or current contractor information was specified in the solicitation documents. The awarded vendor must provide a Certificate of Insurance on the standard Accord form if services are performed on campus. No formal contracts will be utilized; orders will be placed through purchase orders with no modifications to the college's terms and conditions accepted. The college does not provide pre-payment or partial payment prior to receiving goods, with payment due within 45 days of receipt of acceptable products and invoice. No specific budget or award value was disclosed in the solicitation.