RRCC 18-04-DQ Court Cover for Gym Floor

Red Rocks Community College's Purchasing Office in Lakewood, Colorado issued a Documented Quote Bid (RRCC 18-04-DQ) for a court cover system to protect the Student Recreation Center gymnasium floor. The procurement seeks the purchase, configuration, and inside delivery of carpet tile gym floor covering measuring 10,504 square feet (103' x 104') with large-sized tiles that are tear and stain resistant, backed by a minimum one-year manufacturer warranty. The basis-of-design product specified is Covermaster Platinum Covertile Carpet Tiles measuring 78" x 39" with polyolefin backing, along with two storage carts featuring non-marking casters for tile transportation and storage. Bids required separate line items for carpet tiles, storage carts, and delivery/shipping costs, exclusive of federal and state taxes. The bid submission deadline was Friday, February 2, 2018, at 2:00 P.M. Mountain Time, with anticipated delivery by April 27, 2018. Bids could be submitted via mail, hand delivery, or email to the Purchasing Office at 13300 West Sixth Avenue, Lakewood, Colorado 80228-1255, and all responsive vendors were required to be registered with the Colorado Vendor Self Service (VSS) system. Award was to be made to a single vendor based on price and other factors deemed advantageous to the college.

The procurement included a Service-Disabled Veteran Owned Small Business (SDVOSB) preference offering a 5% deduction on total bids from qualifying vendors with proper certification documentation. No formal contracts were to be utilized; instead, orders would be placed through purchase orders with standard terms and conditions. The college does not provide pre-payment or partial payment prior to receiving goods or services, and the awarded vendor was required to provide a Certificate of Insurance if performing services on campus. Vendors were required to complete and submit a W-9 form for federal tax compliance purposes. No incumbent vendor information, budget range, or award value was specified in the solicitation documents.