RRCC 17-05-DQ Commercial Utility Vehicle

Red Rocks Community College in Lakewood, Colorado, issued a Documented Quote (DQ) bid solicitation for the procurement of one commercial utility vehicle to support the Facility Services Department's seasonal grounds work. The specific vehicle required is a Kubota RTV-X1100CWL-H or equivalent, featuring a four-wheel drive diesel engine with 24 horsepower, power steering, hydraulic cargo dump, 1,000-pound load capacity, climate-controlled cab, and high ground clearance. In addition to the base vehicle, the solicitation includes one 72-inch straight blade snow plow with blade markers, one auxiliary hydraulic pump, and one second function hydraulic valve kit. Vendors must be registered with the Colorado Vendor Self Service (VSS) system to be considered responsive. The bid deadline was Friday, December 16, 2016, at 2:00 p.m. Mountain Time, with submissions accepted via fax, hand delivery, or email to the Purchasing Office at Room 1172, Business Services Suite 1154/1164, or to renee.archuleta@rrcc.edu. Delivery is required to the Arvada Campus at 5430 Miller Street, Arvada, Colorado 80002. Award will be made to a single vendor based on the most advantageous quote to the college and the State of Colorado, with bids evaluated on product quality, warranty information, and overall pricing.

A Service-Disabled Veteran Owned Small Business (SDVOSB) preference applies to this procurement, offering a 5 percent deduction on total bids for certified SDVOBs; if such a bidder submits the lowest bid, they receive the award and the college pays the full bid price without the deduction. In the event of tied low bids, preference is given to resident bidders as defined under Colorado Revised Statutes 24-103-101. The college is exempt from all federal excise taxes and state and local sales taxes, with tax exemption certificates issued upon request. No formal contracts will be executed; instead, a Purchase Order will be issued to the selected vendor. Payment terms are Net 45 days from receipt of acceptable products and a correct invoice, with interest accruing thereafter at the statutory rate. No pre-payment or partial payment is provided prior to receipt of goods. While no specific budget range is disclosed in the solicitation, the estimated award value would be determined by the most advantageous quote received from responsive bidders.