RRCC 16-12-DQ Accessories for EDM Tooling Machine

Red Rocks Community College (RRCC), operating under Jefferson County jurisdiction in Colorado, issued a documented quote solicitation (RRCC 16-12-DQ) for accessories and tooling equipment for an Electrical Discharge Machine (EDM) to support educational programming through Warren Tech in partnership with Jefferson County Public Schools. The procurement encompasses three primary equipment items: an EDM Starter Kit (Gaiser SK100 or comparable), a Pre-Setting Station (Gaiser PS01 or comparable), and a Truing Station (Gaiser TSPS01 or comparable), with shipping included in the total bid price. All equipment will be delivered to Red Rocks Community College at 13300 W. 6th Avenue, Lakewood, Colorado, and housed at Warren Tech for educational purposes as part of the CHAMP (Colorado Helps Advanced Manufacturing) grant program. The solicitation required all bids to be submitted by October 26, 2015 at 2:00 P.M. Mountain Time to the Purchasing Office in Room 1172, with evaluation and award determined by the purchasing agent and appointed evaluators based on comparative value and which vendor offered the most advantageous quote to the State. All vendors were required to be registered with the Colorado Vendor Self Service (VSS) system to download solicitation documents and be considered responsive, with payment terms set at net 45 days from receipt of acceptable products and invoices.

Red Rocks Community College extended a 5% bid deduction preference for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) meeting certification requirements, and the State encouraged maximum participation of minority and women-owned business enterprises. The procurement was subject to federal compliance requirements outlined in supplemental provisions applicable to contracts funded in whole or in part by federal grant money, including Equal Employment Opportunity requirements, the Copeland Anti-Kickback Act, the Davis-Bacon Act, the Contract Work Hours and Safety Standards Act, and environmental compliance standards, with contractors required to maintain records for three years following final payment. The College reserved the right to reject any or all bids, waive irregularities, and award in total or in part based on which option best served the interests of RRCC and the State of Colorado, with the award issued to a single vendor through a Purchase Order with no formal contracts or alternate terms and conditions accepted. Vendors were exempt from providing federal and state sales taxes, with tax exemption certificates available upon request. No specific budget range or award value was disclosed in the solicitation documents.