RP033-25, Provision of Veterinary Medical Services on a Multi-Year Contract

The Gwinnett County Board of Commissioners is issuing a Request for Proposal (RFP RP033-25) for the provision of veterinary medical services on a multi-year contract with the Gwinnett County Department of Community Services. The procurement seeks qualified service providers to deliver comprehensive veterinary care at the Bill Atkinson Animal Welfare Center, including examinations, diagnostics, surgical sterilization, anesthesia services, emergency treatment, and forensic evaluations. The contractor must staff two veterinarians during peak months (April through October) and one veterinarian during non-peak months (November through March), with 24/7 phone availability and on-site services Monday through Saturday from 8:00 a.m. to shelter closing hours. The scope requires the capacity to perform 30-40 surgeries on two-doctor days and up to 35 surgeries on single-doctor days, with emergency services to be provided directly by the contractor rather than through outside agencies. All staff must be licensed veterinarians or technicians in good standing with the Georgia Board of Veterinary Medical Examiners and must pass criminal background checks. Proposals will be evaluated on a 110-point scale consisting of 30 points for qualifications and responsiveness, 25 points for staffing, 25 points for understanding and approach, 5 points for references, 15 points for cost, and up to 10 points for optional interviews. Proposals must be received by 2:50 p.m. on December 9, 2025, with public opening at 3:00 p.m., a pre-proposal webex meeting scheduled for November 19, 2025, at 10:00 a.m., and questions due to Jake Scarpone, Purchasing Associate II, no later than November 21, 2025. The initial contract term extends through December 31, 2026, with automatic renewal for up to five years total unless the County provides 60 days' notice of non-renewal.

The solicitation does not identify any set-aside designations or restrictions limiting participation to specific business types or disadvantaged enterprises. No incumbent vendor or current contractor information is specified in the RFP documents. The contractor is responsible for all pharmaceutical costs from a specified list, staffing expenses, medical supplies, and operational overhead under a single consolidated monthly fee structure; the County will provide certain consumables, vaccines, and euthanasia solution. The contractor must maintain professional liability insurance with limits of $1,000,000 per claim and $2,000,000 aggregate, along with general liability coverage of $2,000,000 and workers' compensation per Georgia statutory limits. Pricing must be submitted separately in a sealed envelope as a monthly and annual fee for each of the five contract years. No specific funding amount or budget range is stated in the solicitation; the County reserves the right to reject any or all proposals and to award based on highest technical score followed by lowest cost evaluation.