RP031-26, Provision of Examination and Testing for Protective Services on an Annual Contract

Gwinnett County Board of Commissioners is soliciting competitive sealed proposals for examination and testing services for protective services promotional examinations, with proposals due September 28, 2026 at 2:50 p.m. at the Gwinnett County Financial Services - Purchasing Division, 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia. Firms currently on the Gwinnett County ineligible source list are not eligible to submit.

The scope includes job analysis, written examination development, and assessment center development and administration for promotional examinations across four public safety departments: Correctional Services, Fire & Emergency Services, Police Department, and Sheriff's Department. Based on 2025 activity, the County anticipates administering approximately 14 promotional examinations annually across positions ranging from corporal to lieutenant levels, though the exact number is not guaranteed as services are provided on an as-needed basis. The service provider must deliver validated testing methodologies, maintain written examination item challenge response times of four working days and scoring within five working days, provide assessment center scoring within five business days, and furnish all necessary office supplies, proctors, and actors.

The initial contract term commences January 1, 2027, for one year with four optional one-year renewal periods. The County requires firm pricing for the initial term and requests proposers indicate percentage increases or decreases for renewal options. The fee schedule requires itemized pricing for job analysis studies, job knowledge written examinations, assessment center development and administration, make-up assessments, item challenge reviews, technical reports, and multi-day assessment centers.

The service provider must meet comprehensive insurance requirements: Commercial General Liability ($2 million general aggregate), Professional Liability/Errors and Omissions ($1 million per claim / $2 million aggregate), Workers' Compensation at Georgia statutory limits, and Automobile Liability ($1 million combined single limit), with all carriers maintaining an A.M. Best rating of A-10 or higher. Four customer references (one each from Fire, Police, Sheriff, and Corrections departments) demonstrating similar scope and size are required.

Evaluation scoring totals 120 possible points: proposed methodology (30 points), service provider qualifications and ability to deliver (20 points), responsiveness to contract requirements (20 points), performance guarantees (10 points), references (15 points), cost (20 points), and optional interview (10 points). Questions are due to Diana Turner, Purchasing Associate II, by 3:00 p.m. on September 17, 2026. Proposal opening is virtual at 3:00 p.m. on September 28.