RP017-25 Provision of Electronics Recycling and Value Recovery Services on a Multi-Year Contract

Gwinnett County's Department of Information Technology Services is seeking qualified vendors for a multi-year contract for Electronics Recycling and Value Recovery Services, designated as RFP017-25. The procurement is structured as a Request for Proposal with an initial five-year contract term running through December 31, 2030, with potential annual renewals. The primary service location will be the Gwinnett County IT Warehouse in Lawrenceville, Georgia, focusing on the competitive, secure, and environmentally responsible disposition of surplus technology equipment. Proposals are due on October 10, 2025, at 2:50 P.M., with a public opening at 3:00 P.M. The evaluation process utilizes a comprehensive 110-point scoring system that assesses vendors across multiple dimensions including experience, qualifications, certifications, service approach, data security, and reporting capabilities. Key requirements include extensive documentation submission, detailed company information, professional references, industry certifications, and a comprehensive cost proposal with a separate sealed revenue share component.

While no specific set-aside designations were explicitly mentioned, the procurement requires extensive insurance coverage, including commercial general liability, automobile liability, workers' compensation, and cyber liability with specific rating specifications. Vendors must provide a detailed breakdown of potential revenue recovery from various electronic equipment types, indicating the contract's focus on value generation alongside recycling services. The county reserves strategic procurement flexibility, maintaining the right to award the contract to the highest-scoring firm or negotiate with subsequently ranked providers if initial negotiations are unsuccessful. Although a specific budget range was not disclosed, the multi-year contract structure and comprehensive evaluation criteria suggest a significant potential contract value. Prospective bidders must demonstrate robust capabilities in electronics recycling, data security, environmental compliance, and value recovery to be competitive in this procurement opportunity.