RP007-26 Transformer Repair and Reconditioning Service on an Annual Contract

The City of Lawrenceville, Georgia, located in Gwinnett County, is soliciting competitive sealed proposals for Transformer Repair and Reconditioning Service on an annual contract with four optional one-year renewal periods, potentially extending to a five-year total contract term. The procurement encompasses inspection, diagnostic testing, repair, and reconditioning services for overhead and pad-mounted distribution transformers ranging from 1.5 KVA to 2,600 KVA, with all work required to comply with ANSI/IEEE standards, NETA testing standards, and applicable EPA and Georgia environmental regulations. Qualified contractors must demonstrate relevant experience, provide a comprehensive services description, and confirm capacity and availability to meet service level requirements including emergency and standard repair turnaround times and pickup response times. The submission deadline is 2:00 P.M. local time on Thursday, May 21, 2026, at 70 South Clayton Street, Main Level, Room M46A, Lawrenceville, Georgia 30046, with questions directed to Kenneth Morris, Purchasing Director, at purchasing@lawrencevillega.org no later than 3:00 P.M. on May 7, 2026. Proposals must include one unbound original, two bound copies, and one PDF electronic copy without rate proposal, with the rate proposal submitted separately in a sealed envelope. Evaluation will be based on four criteria totaling 100 points: relevant experience (25 points), services description (25 points), capacity and availability (25 points), and fees/rates schedule (25 points). Successful contractors must maintain a minimum 12-month warranty on all repairs and provide pricing that includes standard repair pricing by transformer type and size bands, unit pricing for specific components and services, and pickup and delivery rates.

The City of Lawrenceville reserves the right to select multiple vendors for this contract, allowing for multiple awards. While no specific set-aside designations are explicitly mentioned in the procurement documents, contractors must satisfy Georgia's Illegal Immigration Reform and Enforcement Act requirements and maintain appropriate insurance coverage including workers' compensation, commercial general liability of $1,000,000, auto liability of $500,000, and professional liability of $1,000,000, along with compliance to all state and federal regulations. No incumbent vendors or existing contractors are identified in the available documentation, nor are specific budget ranges or award values disclosed. The City acknowledges that final pricing may vary based on pickup, delivery, and on-site assessment of repair needs and will evaluate cost proposals based on overall value and the proposer's ability to complete work within budget constraints, making this a flexible engagement structure suitable for multiple qualified service providers in the transformer repair industry.