RoW Mowing Only Todd and Logan Co D-3 Rebid

The Commonwealth of Kentucky, Transportation Cabinet, Division of Purchases, on behalf of the Division of Maintenance, is soliciting bids for right-of-way mowing services in Todd and Logan County, District 3 through Request for Bid (RFB) 2100000554, a rebid of RFB 2100000496. The procurement encompasses mowing services across Todd County (2,883.00 acres over 205.872 miles) and Logan County (4,798.50 acres over 353.555 miles), with 47 routes in Logan County and 31 routes in Todd County, all classified as Type 3 mowing requiring completion within 15 working days per cycle. Services include roadside turf mowing on highway right-of-way areas, traffic maintenance and control services at $6.00 per occurrence in compliance with Manual on Uniform Traffic Control Devices (MUTCD) specifications, and pre-work meetings with the Department. All bidders must be prequalified with a Certificate of Eligibility for Right of Way Mowing (I-29) and Traffic Control (I-37) work items per KRS Section 176.140 and Kentucky Standard Specifications for Road and Bridge Construction. Award will be made on a best value basis with price as the sole measurable criterion, allocating 100 points to the lowest bidder's price. The deadline for written questions is April 5, 2021, at 3:00 PM Eastern Time, with bids due electronically by April 13, 2021, at 1:30 PM Eastern Time, a tentative award date of April 19, 2021, and an initial contract period from award through December 31, 2021, with four optional one-year renewal periods subject to written approval from both parties.

Resident bidder reciprocal preferences and qualified bidder preferences of 15 to 20 percent apply where applicable; however, no specific set-aside designations for disadvantaged enterprises or minority-owned businesses are detailed in the solicitation documents. No incumbent vendor or current contractor information is provided in the available documents. The successful bidder must maintain contractor's general liability insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD certificate due within ten days of notice of intent to award, and must be registered in the Kentucky eProcurement System with 24 to 48 hours allowed for vendor registration. The contract includes fuel price adjustment provisions based on diesel fuel costs with adjustments triggered when prices fluctuate more than 5 percent from the baseline January 1 price, and penalties for failure to begin work ($1,000 per day), incomplete work ($1,000 per day), and operational violations ($250 to $500 per occurrence). No budgeted amount or award value is specified in the available solicitation documents; vendors must submit actual bid prices on the provided bid sheet through the online e-procurement system to be considered for award.