RoW Mowing Only Monroe Co D-3

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, is solicuing bids through Request for Bid (RFB) 605 2100000422 for a master agreement contract to provide right-of-way mowing services in Monroe County, District 3 (Bowling Green District Office). The procurement encompasses mowing operations on 28 state routes throughout Monroe County, covering approximately 628.64 total mowing acres, with each route designated for three mowing cycles to be completed within 12 working days per cycle. Bidders must be prequalified by the Department of Highways and maintain current Certificates of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) as required under KRS Section 176.140. The contract deliverables include vegetation mowed to a uniform height of four to eight inches and all woody vegetation up to one inch in diameter mowed or removed, in compliance with Type 2 or Type 3 right-of-way mowing standards as designated, with all work performed during daylight hours only and in accordance with Manual on Uniform Traffic Control Devices (MUTCD) specifications. The contractor must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance throughout the contract term. Bids were due March 4, 2021, at 1:30 p.m. Eastern Time, with the tentative award date of March 11, 2021, and written questions required by February 24, 2021, at 3:00 p.m. Eastern Time. All bids must be submitted electronically through the Kentucky eProcurement system with actual bid prices on an attached bid sheet, and award will be made on a best value basis with price as the sole evaluation criterion to the lowest responsive and responsible bidder.

The contract includes a fuel price adjustment mechanism applicable when diesel fuel prices fluctuate more than 5 percent from the baseline price established for January 1 of each mowing season, and the initial contract period begins upon award and expires December 31, 2021, with an option for four additional one-year renewal periods subject to written approval by both the vendor and the KYTC Division of Purchases. The bid sheet indicates the incumbent contractor as Eden Fence with vendor customer code VC0000093662, though no set-aside designations for disadvantaged enterprises or restrictions on organization types are specified in the procurement documents. Bidders must submit bids for both line items—right-of-way mowing services and traffic maintenance and control services assessed per mowing cycle—to be considered for contract award. Performance requirements include notification to the Chief District Engineer a minimum of ten calendar days prior to each work cycle, with failure to begin work as specified or failure to complete work within specified timeframes resulting in $1,000 per day penalties. Specific budget or award value information is not disclosed in the publicly available solicitation documents, with pricing to be determined through the competitive bidding process based on the estimated usage of 1,886 acres for mowing services and three traffic control instances per cycle.