RoW Mow & Trim Hardin & Larue Co D-4

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, issued a Request for Bid (RFB 605-2200000439) for right-of-way mowing and trimming services in Hardin and Larue Counties within District 4. The procurement seeks a master agreement contract for Type 3 mowing operations across 16 separate routes totaling 108.795 miles of roadway and 1,773 acres of right-of-way requiring three full mowing cycles annually, with each cycle to be completed within 15 working days and mowing heights maintained at 6-10 inches. Bidders must be prequalified for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) in accordance with KRS Section 176.140 and Section 102.01 of the Standard Specifications for Road and Bridge Construction, and must provide unit costs for all line items to be considered for award. The solicitation includes three instances of traffic control maintenance per mowing or litter cycle as part of the deliverables. Evaluation is conducted on a best-value ranking approach with price as the sole measurable criterion worth 100 points, with the lowest bidder receiving maximum points and other bidders scored proportionally. The deadline for written questions was February 11, 2022, by 3:30 p.m. Eastern Time, with the Commonwealth's response issued by February 14, 2022, and bids were due electronically by February 21, 2022, at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service (VSS) online portal, with a tentative award date of February 28, 2022.

The initial contract period runs from award through December 31, 2022, with four optional one-year renewal periods available. Kentucky resident bidders receive reciprocal preference against nonresident bidders registered in states providing such preferences, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive preference equal to 15-20 percent of maximum points. The successful bidder must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, provide an ACORD Certificate within ten days of notice of intent to award, and comply with all state affidavit requirements regarding campaign finance laws, tax delinquency, and boycott prohibitions. Fuel price adjustments will be applied when diesel fuel prices fluctuate more than 5 percent from the baseline January 1 price using a formula that accounts for actual monthly consumption. Payment will be made within 30 working days of invoice receipt, with failure to meet the 30-day payment window resulting in a 1 percent monthly penalty to the Commonwealth. No bid bond or performance bond is required, and the contract prohibits utilization of illegal immigrants while requiring compliance with federal nondiscrimination provisions and OSHA safety regulations. The specific contract award value is not disclosed in the solicitation documents.