RoW Mow & Trim Ballard & Carlisle Co Section 2

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued Request for Bid (RFB) 605 2000000540 on behalf of the Division of Maintenance for District 1 (Paducah) to procure right-of-way mowing and trimming services for Ballard and Carlisle counties, Section 2. The procurement encompasses three line items: Type II Right-of-Way Mowing and Trimming (390 acres, one cycle), Type III Right-of-Way Mowing and Trimming (1,468 acres, two cycles), and Maintain and Control Traffic (3 units per mowing cycle). The scope of work includes roadside mowing services across 27 state routes totaling 161.98 miles, with vegetation to be maintained at a uniform height of four to eight inches, and trimming around roadside obstacles such as signs, utility poles, guardrails, and mailboxes. All mowing work must be completed within a maximum of 15 working days per cycle, with the combined contract requiring 390 Type II mowing cycles and 734 Type III cycles across both jurisdictions. Bidders must be prequalified with Certificates of Eligibility for both I-29 Right of Way Mowing and I-37 Traffic Control prior to bid closing. The solicitation timeline established a written question deadline of March 19, 2020, at 3:30 PM, with responses posted by March 20, 2020, at 7:00 PM, and the bid due date of April 1, 2020, at 10:00 AM Eastern Time, with a tentative award date of April 8, 2020. Award will be based on lowest price, with the lowest bidder receiving 100 points and subsequent bidders scored proportionally.

The contract permits qualified Kentucky Correctional Industries and Kentucky Industries for the Blind to receive preference points equal to 15-20 percent of maximum points, and bidders claiming resident status must submit the Required Affidavit for Bidders, Offerors, and Contractors Claiming Resident Bidder Status, while nonresident bidders must provide their certificate of authority from the Secretary of State. The initial contract period extends through December 31, 2020, with four optional one-year renewal periods available subject to mutual written approval and potential renegotiation of terms. The successful bidder must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD Certificate due within ten days of notice of intent to award. The contract is subject to fuel price adjustment provisions when diesel fuel prices fluctuate more than 5 percent from the baseline January 1 price each season, and contractors are subject to penalties including $1,000 per day for late work initiation or failure to complete work within specified timeframes and $250-$500 per occurrence for various performance deficiencies. No bid bond or performance bond is required. All work must comply with MUTCD specifications, OSHA regulations, and Kentucky Standard Specifications for Road and Bridge Construction.