RoW Mow Trim and Litter Boone Co

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is soliciting bids for right-of-way mowing, trimming, and litter removal services in Boone County within District 6. The scope of work encompasses three full mowing cycles during the 2025 season beginning in late May, with mowing operations required on 1,236 acres across multiple state-maintained roadways including US 25, US 42, and numerous Kentucky state routes, totaling 168.051 miles of roadway comprising 412 total acres divided into mainline (107.462 miles, 271 acres) and roadside (60.589 miles, 141 acres) categories. Deliverables include mowing at heights of 6-10 inches, trimming operations around roadside obstacles and landscaped areas including bridge embankments, litter removal across 503.40 centerline miles, and traffic control services for three occurrences per mowing cycle; contractors must complete each mowing cycle within a maximum of 12 working days. Required qualifications include prequalification with a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to the bid closing deadline of February 12, 2025, at 1:30 PM Eastern Time, and each crew must have at least one Work Zone Traffic Control Technician with current certification from an approved agency. Pricing is submitted on a per-acre basis for mowing and trimming and per centerline mile for litter removal, with unit costs entered in the Kentucky Vendor Self Service (VSS) eProcurement system; the contract includes a fuel price adjustment mechanism that activates when diesel fuel prices fluctuate more than 5 percent from the January baseline price using a constant factor of 1.25 gallons per acre, though price increases are not permitted during the first twelve months and only one increase is allowed during the contract period with thirty days' notice.

The contract term begins upon award and expires December 31, 2025, with an option for four additional one-year renewal periods subject to written approval and potential renegotiation of terms and conditions. Contractor General Liability Insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance are required, with certificates naming the Kentucky Transportation Cabinet as certificate holder. The Commonwealth reserves the right to adjust work cycles based on climatic conditions and may reduce or eliminate partial cycles due to construction project interference without additional compensation; failure to begin work on the specified date results in $1,000 per calendar day penalties, and failure to complete work within the designated timeframe incurs the same penalty, with $500 penalties assessed for failure to repair damaged highway signs or delineators and $250 penalties for improper traffic control practices or litter removal violations. No specific set-aside designations or restrictions on the types of organizations that can respond have been indicated in the procurement documentation, and no incumbent vendors or current contractors are identified. Vendors must submit responses through the Kentucky Vendor Self Service platform with individual file attachments not exceeding 65,000 KB and a maximum of ten documents at one time; submissions should be directed to Finance.CRCGroup@ky.gov or the Customer Resource Center help desk at 502-564-9641 or toll-free at 877-973-4357 for technical assistance. The specific contract award value or budget range has not been disclosed in the available procurement documentation.