RoW Mow Todd Co D3

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases is issuing a Request for Bid (RFB) for right-of-way mowing and trimming services in Todd County, District 3. The procurement involves mowing and trimming roadside vegetation on multiple highway routes, including US Routes 41, 68, 68A, and 79, as well as numerous Kentucky state routes across a combined project scope of 205.872 miles and 961 acres. The scope of work includes three full mowing cycles beginning in late May, with vegetation maintained at 6-10 inches in height, and includes trimming around roadside obstacles and structures, traffic control services, and adherence to Manual on Uniform Traffic Control Devices standards. Qualified bidders must be prequalified by KYTC for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing and must maintain this prequalification throughout the contract term. All work must be performed during daylight hours only, and successful bidders must maintain general liability insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance. Evaluation will be conducted on a "best value" basis with pricing as the sole evaluation criterion. Written questions are due by February 10, 2026 at 4:00 PM with responses posted by February 11, 2026 at 4:00 PM, and bids are due electronically only by February 18, 2026 at 1:30 PM Eastern Time through the Kentucky Vendor Self Service eProcurement system, with a tentative award date of February 23, 2026.

The contract includes an initial period running from award through December 31, 2026, with four optional one-year renewal periods available, and no bid bond or performance bond is required. Reciprocal preference applies to Kentucky resident bidders, and qualified bidder preferences are available under KAR 200 5:410. The procurement does not designate specific set-asides for disadvantaged enterprises, minority-owned businesses, or small businesses; however, Kentucky resident bidders receive reciprocal preference consideration. No incumbent contractor information is identified in the solicitation materials. Pricing is based on 2,883 acres at a unit cost per acre plus traffic control services priced per mowing cycle for 3 cycles total, with penalties of $1,000 per day for failure to begin work within the specified timeframe or complete work within designated days, and additional penalties of $250-$500 for non-compliance issues including improper equipment use, damage to roadside features, and traffic control violations. The specific budget range or award value is not provided in the solicitation materials; instead, pricing will be determined through competitive bidding and evaluation, with the contract to be administered by KYTC District 3 in Bowling Green under the oversight of Kent Anderson, Roadside Environment District Administrator.