RoW Mow ONLY Simpson Co D-3

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, is seeking bids for right-of-way mowing services in Simpson County within District 3 through this Request for Bid (RFB) solicitation. The procurement covers mowing services across 2,013 acres on various state highway routes, including US 31W, KY 73, KY 100, KY 383, KY 816, KY 1008, and secondary roads, totaling 159.536 miles of roadway. Bidders must perform three full mowing cycles beginning in late May 2023, with each cycle to be completed within 12 working days and a required mowing height of 6-10 inches; the contract additionally includes traffic control services at three specified locations. Qualified bidders must obtain prequalification with a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to the bid closing date of February 16, 2023 at 1:30 p.m. Eastern Time. All bids must be submitted electronically through the Kentucky eProcurement system (https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService); email and hard copy submissions will not be accepted. Pricing shall be submitted on a per-acre basis for mowing services and per-occurrence basis for traffic control services, with all prices firm for the initial twelve-month period. The anticipated award date is February 23, 2023, with the initial contract period running from award through December 31, 2023, followed by four optional one-year renewal periods at the Commonwealth's discretion. Vendors are strongly encouraged to conduct site inspections by contacting Kent Anderson, Roadside Environment District Administrator, at the District 3 office located at 900 Morgantown Road, Bowling Green, Kentucky.

No specific set-aside designations for disadvantaged enterprises are mentioned in the procurement documents provided. All bidders must maintain $1,000,000 in general liability insurance and Kentucky workers' compensation insurance, with certificates required within ten days of notice of award; no bid bond or performance bond is required. A fuel price adjustment clause applies when diesel fuel prices fluctuate more than 5 percent from the January 1 baseline price, calculated using a constant factor of 1.25 gallons per acre, with payment to be made within 30 working days of invoice receipt and late payment penalties of 1 percent per month assessed for overdue payments. Penalties of $1,000 per calendar day apply for failure to begin work on the specified date or failure to complete work within required timeframes. Work delays due to rain or wet conditions will be approved in writing and excluded from completion deadlines, and the Commonwealth reserves the right to reduce, increase, or eliminate mowing cycles based on climatic conditions and special events without cost or pricing data adjustments. The solicitation documents do not identify an incumbent contractor or list specific budget/award values; however, the scope of 2,013 acres with three mowing cycles and traffic control services provides the basis for vendor cost estimation and bid pricing.