RoW Mow ONLY: McCreary Co

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is soliciting bids for right-of-way mowing services in McCreary County within District 8. The procurement encompasses mowing services for 486 acres of roadside turf on highway right-of-way areas across nine distinct routes covering approximately 72.605 miles of roadway, along with traffic control services for three units. The scope of work includes three full mowing cycles beginning in late May with mowing heights of 6-10 inches, application of plant growth regulators on selected areas, and traffic control maintenance in compliance with Manual on Uniform Traffic Control Devices (MUTCD) standards. Bidders must be prequalified with a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to the bid closing date and must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance. Traffic control personnel must possess Work Zone Traffic Control Technician certifications from recognized agencies including the American Traffic Safety Services Association, Kentucky Laborers' Joint Apprenticeship & Training Trust Fund, University of Kentucky, or International Municipal Signal Association. Award will be made on a best-value basis using a ranking approach with price as the sole evaluation criterion, with the lowest responsive and responsible bidder receiving maximum points and subsequent bidders scored proportionally. Pricing shall be submitted on a per-acre basis for mowing and per-unit basis for traffic control, with the electronic bid submission deadline of March 5, 2024, at 1:30 PM Eastern Time; vendor registration in the Kentucky eProcurement System must be completed 24-48 hours prior to submission, with a tentative award date of March 15, 2024, and contract term extending from award through December 31, 2024, with four optional one-year renewal periods available subject to written approval from both parties.

Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and eligible nonprofits receive preference equal to 15-20 percent of maximum points. No bid bond or performance bond is required, and no incumbent contractor information has been identified in the solicitation documents. The contract includes a fuel price adjustment provision whereby contractor compensation is adjusted when average diesel fuel prices fluctuate more than five percent from the January 1 baseline, calculated monthly using a constant factor of 1.25 gallons per acre consumption. Penalties are assessed for failure to begin work on the specified date ($1,000 per day), failure to complete work within required timeframes ($1,000 per day), equipment damage ($500 per occurrence for signs and delineators, $250 per mailbox), and non-compliance with traffic control specifications ($250-$500 per occurrence). Payment will be made within 30 working days of invoice submission, with a 1 percent monthly penalty added for payments exceeding this timeframe. No specific budget or award value has been disclosed in the solicitation materials, with pricing to be determined through the competitive bidding process.