RoW Mow and Trim US 27/KY90 D8

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, is issuing a Request for Bid (RFB) for right-of-way mowing and trimming services along US 27 and KY 90 in District 8 (Somerset area) located in Oldham County and surrounding counties. The procurement seeks qualified contractors to provide comprehensive mowing and trimming maintenance services for approximately 1,740 acres, with services priced on a per-acre basis and traffic control services priced per mowing cycle. The contract requires three full mowing cycles beginning in late May, with mowing heights maintained between 6-10 inches, and optional plant growth regulator applications are available. Vendors must be prequalified with a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control), and each additional crew must include a technician certified in Work Zone Traffic Control and Short Duration Mobile Work Zone Training. Written questions must be submitted by January 15, 2026, at 4:00 PM, with responses provided by January 16, 2026, at 4:00 PM, and bids are due electronically by January 23, 2026, at 1:30 PM Eastern Time through the Kentucky Vendor Self Service (VSS) eProcurement system. Award is anticipated for February 2, 2026, and evaluation will be based on best value methodology with price as the sole evaluation criterion, where the lowest bidder receives maximum points.

The solicitation permits reciprocal preference for Kentucky resident bidders and qualified bidder preferences of 15-20 percent of maximum points per KRS 45A.490-494 and 200 KAR 5:410. No specific small business or disadvantaged business set-asides are identified in the procurement documents. The master agreement will be effective upon award through December 31, 2026, with optional renewal for four additional one-year periods subject to written approval and potential renegotiation of terms. Pricing must be submitted as firm fixed unit prices per acre for mowing and per cycle for traffic control, with no price adjustments allowed during the first twelve months of contract performance; after twelve months, one price increase may be requested based on industry-wide price changes with thirty days' written notice and supporting documentation. Contractors must maintain general liability insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, must comply with all federal, state, and local laws, and are subject to penalties of $250-$500 per occurrence for violations including damage to roadside features, signage, or mailboxes. The Commonwealth reserves the right to reduce, increase, or delete mowing cycles based on weather conditions and special events without additional compensation to the contractor.