RoW Mow and Trim Trimble Co

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is issuing a Request for Bid (RFB) for right-of-way mowing and trimming services in Trimble County within District 5, covering 332 acres across 105.746 miles of roadway including US 42, US 421, and various state and local routes. The project requires three full mowing cycles during the 2025 season beginning in late May with a mowing height of 6-10 inches, along with trimming, litter removal, and maintain-and-control traffic services as applicable work items. Vendors must submit pricing on a per-acre basis for mowing and trimming services and per-cycle pricing for traffic control, with unit prices remaining firm for the first twelve months and subject to a fuel price adjustment formula when diesel fuel prices fluctuate more than 5 percent from the January 1 baseline. Prospective bidders must be prequalified in work item I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to the bid closing date of February 11, 2025, at 1:30 PM Eastern Time. The Master Agreement will be effective upon award through December 31, 2025, with optional renewal for four additional one-year periods subject to written approval and potential renegotiation of terms. Award will be determined on a best-value basis using price as the sole measurable criterion (100 points). The contract includes penalties of $1,000 per calendar day for failure to begin work on the specified date and $1,000 per calendar day for failure to complete work within the designated timeframe, and vendors are required to maintain Contractor's General Liability Insurance with $1,000,000 limits per occurrence and Kentucky workers' compensation insurance.

Reciprocal preference is applicable to Kentucky resident bidders, and qualified bidder preferences are available for nonprofit entities or businesses meeting specific disability employment criteria. Vendors must submit mandatory affidavits addressing resident bidder status, campaign finance compliance, contractor employee eligibility, and subcontractor information with their bid response. All responses must be submitted through the Kentucky Vendor Self Service (VSS) platform, with technical guidance available through the Customer Resource Center via email at Finance.CRCGroup@ky.gov or by telephone at 502-564-9641 or 877-973-4357. A pre-work meeting will be conducted with the selected vendor prior to work commencement, and the District contact for this solicitation is Cindy Marquel, Roadside Environment District Administrator. The contract is funded by the Kentucky Department of Highways, with services to be performed under the supervision of the Chief District Engineer designee. While specific budget or award values are not explicitly stated in the procurement documents, the scope encompasses 332 acres at a unit cost per acre for mowing and trimming, plus additional pricing for maintain-and-control traffic services at three occurrences annually.