RoW Mow and Trim Trimble Co D-5 Rebid

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, issued a Request for Bid (RFB) for right-of-way mowing and trimming services in Trimble County, Kentucky, District 5, with a bid closing date of April 14, 2022, at 1:30 PM Eastern Time and an anticipated award date of April 19, 2022. The procurement encompasses mowing and trimming services across 996 acres distributed among 23 road segments, including state routes (US 42, US 421, KY 36, KY 55, KY 754, KY 1335, KY 6334) and secondary roads, totaling approximately 111.642 miles of roadway requiring three full mowing cycles annually with a mowing height of 6-10 inches and a maximum completion time of 10 working days per cycle. Bidders must provide unit cost pricing for three complete mowing cycles beginning in late May, traffic maintenance and control services for three instances, and submit responses through the Kentucky eProcurement system (Kentucky Vendor Self Service platform at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService). The contract will commence upon award and expire December 31, 2022, with an option to extend for four additional one-year renewal periods subject to written approval from both the vendor and KYTC Division of Purchases. Evaluation will be based solely on price using a best value ranking approach where the lowest bidder receives maximum points. All bidders must be prequalified with a Certificate of Eligibility for Right of Way Mowing (I-29) and Traffic Control (I-37) work items prior to bid closing, maintain general liability insurance of $1,000,000 per occurrence, and carry Kentucky workers' compensation insurance with an ACORD certificate naming the Kentucky Transportation Cabinet as certificate holder and additional insured.

The procurement does not specify any set-aside designations or restrictions on organization types responding to the solicitation. All bidders must execute the Commonwealth of Kentucky's Annual Affidavit prior to contract award, certifying compliance with Kentucky campaign finance laws, tax obligations, and statutory requirements under KRS sections 45A.110, 45A.115, and 45A.485. No bid bond or performance bond is required; however, fuel price adjustments will be applied when average diesel fuel prices fluctuate more than 5 percent, calculated monthly based on Kentucky regional reseller prices. The contract includes significant performance penalties of $1,000 per day for failure to begin work on the specified date and $1,000 per day for failure to complete work within the designated timeframe, with additional penalties of $500 per occurrence for equipment damage and $250 per occurrence for traffic control violations. The specific award value or budget range for this procurement is not disclosed in the available solicitation documents; pricing must be submitted on all line items by eligible bidders, with the contract ultimately awarded to the lowest-cost responsive bidder meeting all prequalification and insurance requirements.