RoW Mow and Trim Smithland Section

The Commonwealth of Kentucky Transportation Cabinet's Division of Maintenance, on behalf of District 1, is issuing a Request for Bid (RFB) for right-of-way mowing and trimming services across three counties in the Smithland Section: Crittenden, Livingston, and Lyon Counties. The procurement encompasses approximately 6,510 acres of roadside maintenance across multiple US and state routes, including US 60, US 62, US 421, US 641, KY 70, KY 93, and numerous secondary state routes spanning a combined 413.992 miles of roadway. Contractors must perform three complete mowing cycles beginning in late May, with each cycle to be completed within a maximum of twenty working days at a mowing height of 6 to 10 inches, including trimming around roadside obstacles and vegetation control. The scope of work includes line items for right-of-way mowing and trimming services priced on a per-acre unit cost basis and traffic control and maintenance services priced on a per-cycle unit cost basis. Bidders must be prequalified by the Department of Highways for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) and must maintain these certifications throughout the contract term. Vendors must maintain general liability insurance with $1,000,000 per-occurrence limits and Kentucky workers' compensation insurance, with certificates of insurance required within ten days of notice of intent to award. The bid closing date is February 13, 2025, at 1:30 p.m. Eastern Time, with electronic submission required through the Kentucky eProcurement System; the tentative award date is March 3, 2025.

The initial contract period begins upon award and expires December 31, 2025, with four optional one-year renewal periods available subject to written approval of both parties and potential renegotiation of terms. Pricing is firm for the initial twelve-month contract period with allowances for one price increase thereafter based on industry-wide adjustments, and a fuel price adjustment mechanism is included that triggers when diesel fuel costs fluctuate more than five percent from the January 1 baseline. No bid bond or performance bond is required, and the solicitation does not identify specific set-asides for disadvantaged enterprises or restricted bidder categories, though all bidders must comply with applicable federal and state laws regarding contractor employees and resident bidder status as specified in required affidavits. Penalties of $1,000 per day apply for failure to begin work on the scheduled date or for exceeding the completion timeline, with additional penalties ranging from $250 to $500 per occurrence for various performance violations including improper traffic control, equipment damage, and failure to remove biomass from roadways. Work shall be performed under supervision of the Chief District Engineer designee, with a pre-work meeting required prior to any operations, and the contractor is responsible for all traffic control devices and equipment meeting Manual on Uniform Traffic Control Devices standards. Specific budget or award values are not disclosed in the solicitation documents provided.