RoW Mow and Trim Oldham Co

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, is soliciting bids through a Request for Bid (RFB) for a master agreement contract to provide rights-of-way mowing and trimming services in Oldham County, District 5. The procurement encompasses mowing and trimming of roadside turf along 24 routes totaling 152.830 miles and approximately 1,428 acres per cycle, with three complete mowing cycles required per season beginning in late May at a mowing height of 6-10 inches. Services include traffic control operations for three events per mowing cycle, with a maximum completion timeframe of 12 working days per cycle. Qualified bidders must maintain prequalification in I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing and throughout the contract term, and each crew must include at least one technician with Work Zone Traffic Control Technician certification and Short Duration Mobile Work Zone Training from approved certifying agencies. Pricing will be evaluated on a per-acre basis for mowing and trimming services and per-cycle basis for traffic control, with the lowest responsive bid receiving maximum evaluation points. Written questions must be submitted by February 3, 2025, at 4:00 PM, with Commonwealth responses provided by February 4, 2025, at 4:00 PM; bids are due electronically through the eProcurement system by February 11, 2025, at 1:30 PM Eastern Time, with a tentative award date of March 3, 2025. The initial contract period runs from award through December 31, 2025, with four optional one-year renewal periods.

The Commonwealth applies a reciprocal preference for Kentucky resident bidders, while Kentucky Correctional Industries qualifies for a 20 percent preference and nonprofit organizations serving individuals with disabilities qualify for a 15 percent preference; bidders claiming Kentucky resident status must submit an affidavit confirming business authorization, one year of filed Kentucky income taxes, unemployment insurance payments, and an active workers' compensation policy. The successful bidder must maintain $1,000,000 in general liability insurance and Kentucky workers' compensation insurance, with certificates naming the Kentucky Transportation Cabinet as additional insured, though no bid or performance bonds are required. A fuel price adjustment mechanism applies when diesel fuel prices fluctuate more than 5 percent from the January baseline price, calculated using a constant factor of 1.25 gallons per acre, and price increases are permitted once during the initial contract period and once during any renewal period with written justification submitted 30 days in advance. Penalties of $1,000 per day apply for failure to begin work on the specified date and $1,000 per day for failure to complete work within the designated timeframe. The contract documentation does not specify a maximum award value; pricing will be calculated based on submitted per-acre rates for mowing and trimming and per-cycle rates for traffic control applied across the approximately 1,428 acres per cycle and three cycles annually.