RoW Mow and Trim Oldham Co

The Kentucky Transportation Cabinet Division of Purchases has issued a Request for Bid (RFB) for rights-of-way mowing and trimming services in Oldham County, located in District 5. The procurement covers approximately 1,428 acres of roadside maintenance, requiring three full mowing cycles beginning in late May 2025, with specified mowing heights between 6-10 inches. Contractors must perform comprehensive services including mowing, trimming, and litter removal along various state routes, with strict adherence to traffic control specifications per the Manual on Uniform Traffic Control Devices (MUTCD). Key qualifications include mandatory prequalification in work items I-29 (Right of Way Mowing) and I-37 (Traffic Control), and contractors must possess $1,000,000 in general liability insurance and Kentucky workers' compensation coverage. The bid submission deadline is February 11, 2025, at 1:30 PM ET, with a tentative contract award date of March 3, 2025. The initial contract period extends through December 31, 2025, with four optional one-year renewal periods available. Evaluation will likely consider compliance with technical specifications, pricing, traffic control plans, and demonstrated capability to complete work within designated timeframes.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. The contract includes a unique fuel price adjustment mechanism that allows for pricing modifications when diesel prices fluctuate more than 5% from the base price established on January 1 of each mowing season. Contractors must provide traffic control certifications for all employees and submit detailed work plans demonstrating their ability to accomplish the work efficiently. While specific budget ranges are not explicitly stated, the per-acre pricing structure and the scale of the project (1,428 acres across multiple routes) suggest a substantial contract value. The technical drawings accompanying the bid provide extensive details on mowing techniques, delineator post installations, and bridge embankment treatments, indicating a comprehensive and technically precise procurement process. Potential bidders are required to use the Kentucky Vendor Self Service (VSS) system for electronic bid submission, with a maximum file attachment size of 65,000 KB.