RoW Mow and Trim Metcalfe Co D-3

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, is issuing a Request for Bid (RFB) for right-of-way mowing and trimming services in Metcalfe County, District 3. The procurement seeks qualified contractors to perform roadside mowing and trimming operations across approximately 1,755 acres spanning multiple state highways and secondary routes, including US 68, KY 70, KY 80, KY 90, KY 163, KY 218, KY 496, KY 533, KY 3234, and KY 6138, totaling 175.803 miles. The contract will require three full mowing cycles during the 2023 season, with the first cycle commencing in late May and mowing heights maintained at 6-10 inches, with all mowing cycles to be completed within a maximum of 15 working days. Deliverables include roadside turf mowing, embankment trimming in accordance with Kentucky Transportation Cabinet standard drawings and specifications (ERGX105, ERDP010), delineator post installations, and three traffic control service events throughout the contract period. Bidders must be prequalified with a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to the bid closing date of February 16, 2023, at 1:30 p.m. Eastern Time, with award anticipated on February 23, 2023. The initial contract period runs from award through December 31, 2023, with four optional one-year renewal periods available, and all bids must be submitted electronically through the Kentucky eProcurement System via the Kentucky Vendor Self Service (VSS) online portal at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService. Evaluation will be based on lowest price, with the conforming bidder submitting the lowest bid receiving the maximum 100 points, and penalties of $1,000 per day apply for failure to begin work on schedule or exceeding completion deadlines, with additional penalties of $500 per occurrence for roadside feature damage and $250 per occurrence for improper traffic control or biomass removal failures.

Bidders claiming resident status must submit a Required Affidavit executed in accordance with Kentucky Revised Statutes 45A.110 and 45A.115, with reciprocal preference applied per Kentucky law; however, no specific set-asides for disadvantaged enterprises or minority-owned businesses are identified in the solicitation documents. The successful contractor must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD Certificate required within ten days of notice of intent to award, and no performance bond is required. Pricing must remain firm for the initial twelve months, with only one price increase permitted during the contract period based on industry-wide changes, and a fuel price adjustment mechanism applies when diesel fuel prices fluctuate more than 5 percent from the January 1 baseline using a constant factor of 1.25 gallons per acre. The solicitation does not identify any incumbent vendors, current contractors, or specific infrastructure requiring integration, though the work location sheets and technical drawings provide detailed specifications for all mowing routes, embankment trimming methodologies, and delineator post standards that contractors must follow. While the exact contract award value is not specified in the solicitation documents, bidders should base pricing estimates on the 1,755-acre scope with three complete mowing cycles and associated traffic control services, with notification to begin work provided at least ten calendar days prior to each cycle via email or phone followed by a written Delivery Order.