RoW Mow and Trim Metcalfe Co D-3

The Commonwealth of Kentucky, Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) for right-of-way mowing and trimming services in Metcalfe County, District 3, with responses due by February 23, 2022, at 1:30 PM Eastern Time through the Kentucky Vendor Self Service eProcurement system. The procurement encompasses mowing and trimming services for 1,755 acres across 23 primary routes and secondary roads covering 175.803 miles, along with traffic control maintenance for three instances. The contract requires bidders to be prequalified by the Department of Highways with a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing. The scope of work specifies three full mowing cycles during the 2022 mowing season, with the first cycle beginning in late May, a mowing height of 6-10 inches, and inclusion of trimming and litter removal where applicable, with each cycle to be completed within 15 working days. Evaluation will be based solely on price, with the lowest responsive bidder receiving the award; however, the Commonwealth may consider past vendor performance within the last 12 months and may deem vendors with poor performance records as non-responsible. The tentative award date is March 2, 2022, with contract commencement upon award and expiration on December 31, 2022, with the option for four additional one-year renewal periods subject to written approval of both parties.

No specific set-asides or designations for disadvantaged enterprises are identified in the solicitation documents provided. The Commonwealth will apply a reciprocal preference equal to the preference given by nonresident bidder's state of residence to Kentucky resident bidders. Successful bidders must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky worker's compensation insurance, with an ACORD certificate due within ten days of notice of intent to award. The contract includes a fuel price adjustment clause based on diesel fuel costs, with adjustments applied when prices fluctuate more than 5 percent from the baseline January 1 price. Liquidated damages apply for failure to begin work on schedule ($1,000 per day), incomplete work ($1,000 per day), damage to roadside features ($500 per occurrence), mailbox damage ($250 per occurrence), and traffic control violations ($250-$500 per occurrence). Neither a bid bond nor performance bond is required for contract performance.