RoW Mow and Trim McCreary Co D-8 Rebid

The Kentucky Transportation Cabinet, Division of Purchases, is issuing a Request for Bid (RFB) for a master agreement contract to provide right-of-way mowing and trimming services in McCreary County within District 8. The procurement seeks a contractor to maintain turf on highway right-of-way areas across multiple state routes, including US 27, KY 92, and various state secondary routes, covering approximately 486 acres and 72.605 miles of roadway. The scope of services includes two mowing cycles for the initial 2021 contract year and three cycles for subsequent years, with traffic control and maintenance services required to comply with Manual on Uniform Traffic Control Devices (MUTCD) specifications. Successful bidders must possess current prequalification certificates for Right of Way Mowing (work item I-29) and Traffic Control (work item I-37) as of the bid closing date, and must maintain contractor's general liability insurance of $1,000,000 per occurrence plus Kentucky workers' compensation insurance. All bid responses must be submitted electronically through the Kentucky eProcurement system by May 20, 2021, at 1:30 p.m. Eastern Time, with a tentative award date of May 27, 2021. A public bid reading will occur via telephone conference on the closing date at 3:00 p.m. Eastern Time, and vendors may conduct project site visits by contacting the District 8 Roadside Environment District Administrator in Somerset, Kentucky. Award will be determined on a best value basis using price as the sole measurable criterion, with the lowest-priced conforming bid receiving maximum points.

The contract includes preference provisions for Kentucky resident bidders against nonresident bidders from states that provide similar reciprocal preferences, and qualified bidders including Kentucky Correctional Industries and certain nonprofit organizations serving individuals with disabilities may receive preference points equal to 15-20 percent of maximum available points upon submission of proper documentation. The initial contract period runs from award through December 31, 2021, with an option to extend for four additional one-year periods with written approval from both the vendor and the Division of Purchases. The contract includes a fuel price adjustment provision based on monthly diesel fuel index prices, with adjustments triggered when prices fluctuate more than 5 percent from baseline, which may affect overall contract costs. All bidders must complete and submit an Annual Affidavit certifying compliance with Kentucky state laws regarding campaign finance, sales and use tax registration, state tax payments, boycott prohibitions, and conduct restrictions. Vendors must submit completed bid sheets with all actual bid prices directly through the eProcurement system, with a placeholder price of $0.01 per unit entered in the online system alongside attached documentation. No specific award value or budget range is disclosed in the solicitation materials provided.