RoW Mow and Trim Marion Co

The Commonwealth of Kentucky Transportation Cabinet's Division of Purchases issued a Request for Bid (RFB 605 1900000505) for right-of-way mowing and trimming services in Marion County within District 4 (Elizabethtown District). The procurement encompasses approximately 2,097 acres of roadside mowing and trimming work across 195.891 miles of roadway, including state routes US 68, KY 49, KY 52, KY 55, KY 84, and numerous secondary state and local roads, with three mowing cycles required annually and a maximum of 12 working days permitted per cycle. Bidders must be prequalified for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing and must hold a valid Certificate of Eligibility from the Department. The contract requires traffic control services for an estimated three events per mowing cycle, with contractors obligated to provide proof of valid traffic control certification from recognized certifying agencies including the American Traffic Safety Services Association, Kentucky Laborers' Joint Apprenticeship & Training Trust Fund, University of Kentucky, or International Municipal Signal Association. The master agreement commences upon award and extends through December 31, 2019, with an option to renew for four additional one-year periods subject to written approval from both the vendor and the Kentucky Transportation Cabinet Division of Purchases. Award evaluation is based solely on lowest price, with the bidder offering the lowest price receiving the maximum 100 points. Written questions were due by February 28, 2019 at 4:00 PM, with bids required by March 8, 2019 at 10:00 AM, and a tentative award date of March 22, 2019.

No set-aside designations or disadvantaged enterprise restrictions are identified in the solicitation documents provided. Contractors must maintain general liability insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD Certificate listing the Kentucky Transportation Cabinet as certificate holder and additional insured required within ten days of notice of intent to award. The contract includes a fuel price adjustment mechanism that applies when diesel fuel prices fluctuate more than 5 percent from baseline prices established on January 1 of each mowing season, protecting contractors from significant fuel cost variations. Liquidated damages are assessed at $1,000 per calendar day for failure to begin work on the specified delivery order date and $1,000 per day for failure to complete work within specified timeframes, with additional penalties of $500 per occurrence for work performance deficiencies and $250 per occurrence for improper use of batwing mowers or failure to remove litter in a timely manner. Site visits to the project are encouraged, with bidders directed to contact the Roadside Environment District Administrator at the District office to schedule inspections. No budget range or estimated award value is disclosed in the available solicitation documents.