RoW Mow and Trim Madison Co D7

The Commonwealth of Kentucky Transportation Cabinet's Division of Maintenance is soliciting bids through Request for Bid 605 2600000328 for rights-of-way mowing and trimming services in Madison County within District 7. The procurement encompasses approximately 3,471 acres of mowing services across 52 separate routes totaling 271.124 miles, including US highways, Kentucky state routes, and secondary roads, with three mowing cycles required annually and a maximum of 18 working days permitted to complete each cycle. Bidders must submit pricing on a per-acre basis for mowing services and per-cycle basis for traffic control, with the evaluation criteria based solely on price as the measurable criterion (100 points maximum), and the lowest responsible and responsive bidder will receive the award. Qualified bidders must be prequalified by the Kentucky Transportation Cabinet in work item I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing on January 23, 2026 at 1:30 PM Eastern Time through the Kentucky Vendor Self Service eProcurement system, and must maintain this prequalification status throughout the contract term. Questions must be submitted by January 15, 2026 at 4:00 PM, with the tentative award date of February 2, 2026. The initial contract period extends from award through December 31, 2026, with four optional one-year renewal periods available at the Commonwealth's discretion, subject to written approval and potential renegotiation of terms and conditions. All bids must remain valid for a minimum of 90 days after the bid closing date, and contractors must maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance with certificates provided within ten days of intent-to-award notice.

Resident bidder preferences apply in accordance with KRS 45A.490-494, and qualified bidder preferences are available for Kentucky Correctional Industries (20 percent preference) and other designated nonprofits (15 percent preference), potentially reducing effective bid prices for these entities. The contract is not subject to bid or performance bonds, and work must be performed during daylight hours only with penalties of $1,000 per day for failure to begin work on the scheduled date and $500 per occurrence for performance violations including improper equipment usage or safety hazards. No incumbent vendor or current contractor information is provided in the available solicitation documents. The procurement does not specify an overall contract value or budget range; rather, pricing will be determined through the competitive bidding process based on per-acre mowing rates and per-cycle traffic control costs submitted by responsive bidders. Mobile lane closures are permitted only when tramming equipment across bridges, and batwing mowers are permitted on specific route segments as accommodation for terrain and vegetation management needs.