RoW Mow and Trim I-69 D-1 REBID

The Commonwealth of Kentucky, Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) for right-of-way mowing and trimming services on Interstate 69 and various routes within District 1, a solicitation that closed on March 10, 2023, at 1:30 p.m. Eastern Time with a tentative award date of March 27, 2023. The procurement seeks a master agreement contract for roadside turf maintenance services covering an initial contract period from the award date through December 31, 2023, with four optional one-year renewal periods available subject to written approval from both the vendor and the Division of Purchases. The scope of work encompasses 2,562 acres of right-of-way mowing and trimming services across multiple counties in District 1, including five mowing cycles per year on designated routes along I-69, US Highway 641, and KY 80, along with maintain and control traffic services priced at five units per mowing or litter cycle. All bidders must be prequalified with a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing, carry general liability insurance with $1,000,000 limits, maintain Kentucky workers' compensation coverage, and provide ACORD certificates within ten days of award. Award will be determined on a best value basis using price as the sole measurable criterion, with the lowest responsive and responsible bidder receiving the maximum 100 points and other bidders receiving points calculated proportionally. Bidders were encouraged to inspect the project site and coordinate with the District 1 office in Paducah, though site visits were not mandatory, and all bids were required to remain valid for a minimum of 90 calendar days after closing.

The solicitation is subject to reciprocal preference provisions for Kentucky resident bidders under KRS 45A.490-494 and includes preferences for qualified set-aside entities: Kentucky Correctional Industries receives a 20 percent preference, while Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities each receive a 15 percent preference. Bidders must submit responses electronically through the Kentucky eProcurement system and complete the Annual Affidavit for Bidders, Offerors and Contractors, affirming compliance with Kentucky campaign finance laws. The contract includes detailed performance requirements and traffic control specifications per Manual on Uniform Traffic Control Devices (MUTCD) standards, with penalties for non-compliance ranging from $250 to $1,000 per occurrence and liquidated damages provisions for failure to meet completion deadlines. Fuel price adjustments will apply when diesel fuel costs fluctuate more than five percent from the January 1 baseline price, with calculations applied monthly and settled annually following the final mowing cycle. While no incumbent contractor information or specific budget values are disclosed in the solicitation documents, the contract scope of 2,562 acres with five annual mowing cycles and traffic control services provides a basis for bidders to develop pricing proposals.