RoW Mow and Trim Grayson Co D4

The Kentucky Transportation Cabinet, Division of Purchases, is soliciting bids for a master agreement contract to provide right-of-way mowing and trimming services on various routes in Grayson County, District 4. The procurement encompasses 1,658.60 acres of rights-of-way mowing and three traffic control cycles, with work to be performed on 12 state routes and 14 secondary roads totaling 250.281 miles of roadway. Bidders must be prequalified in work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid submission. The scope of work includes one Type 2 mowing cycle and two Type 3 mowing cycles with mowing heights maintained between 6 and 10 inches, with each mowing cycle to be completed within 15 working days and penalties of $1,000 per day assessed for failure to meet scheduled timelines. Pricing shall be quoted per acre for mowing services and per cycle for traffic control, with pricing remaining firm for the initial 12-month contract period; one price increase is permitted only after 12 months based on documented industry-wide price changes, while price decreases must be implemented immediately. The contract will be awarded by February 23, 2026, and will run from the award date through December 31, 2026, with the option to extend for four additional one-year periods with written approval from both the vendor and the Division of Purchases. Electronic bids must be submitted through the Kentucky Vendor Self Service system by February 18, 2026, at 1:30 PM Eastern Time, and award will be based on a best-value, price-only evaluation method with the lowest responsive and responsible bidder receiving maximum points. All work must comply with Manual on Uniform Traffic Control Devices (MUTCD) standards, OSHA regulations, and Kentucky Standard Specifications for Road and Bridge Construction, with work performed only during daylight hours.

Vendors must maintain comprehensive general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates provided to the Commonwealth as additional insured. Kentucky resident bidders may receive reciprocal preference, and qualified bidders including nonprofits serving individuals with severe disabilities may receive a 15-percent preference on available points. The procurement does not identify any incumbent vendors or current contractors; however, the Commonwealth will not be bound by any vendor terms or conditions that conflict with solicitation requirements. No specific award value or budget range is disclosed in the available solicitation documents. All bidding must occur through the Kentucky Vendor Self Service online platform, and vendors encountering technical difficulties can contact the Customer Resource Center at Finance.CRCGroup@ky.gov, by phone at 502-564-9641, or toll-free at 877-973-4357.