RoW Mow and Trim Grant & Pendleton Co D-6

The Commonwealth of Kentucky, Transportation Cabinet, Division of Purchases, on behalf of the Department of Highways, is issuing a Request for Bid (RFB) for a Master Agreement contract for right-of-way mowing and trimming services in Grant and Pendleton Counties within District 6. The procurement encompasses 2,625 acres of right-of-way mowing and trimming services across multiple state and federal routes, including US 25, US 25X, KY 22, KY 36, KY 467, and numerous additional state routes, along with three instances of maintain and control traffic services. The contract requires three full mowing cycles (Type 3) beginning in late May 2022 with a mowing height of 6-10 inches, with a maximum timeframe of 18 working days to complete each mowing cycle; all work must be performed during daylight hours only and at times specified by the Department. To be eligible, bidders must be prequalified with a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing and must maintain Kentucky contractor's general liability insurance of $1,000,000 per occurrence and Kentucky worker's compensation insurance, with certificates required within ten days of notice of intent to award. Written questions are due by June 23, 2022, at 12:00 PM, with bids due by June 29, 2022, at 1:30 PM via electronic submission only through the Kentucky eProcurement system, and the tentative award date is July 1, 2022. Evaluation will be based on price as the sole selection criterion, with the lowest responsive and responsible bidder selected; price adjustments are subject to fuel price escalation clauses when diesel fuel prices fluctuate more than 5 percent from the baseline established January 1 of the mowing season, and the contractor is subject to daily penalties of $1,000 for failure to begin work on schedule or complete work within specified timeframes.

The solicitation does not identify any specific set-aside designations or restrictions limiting responses to particular classes of organizations such as disadvantaged enterprises, minority-owned businesses, or other protected groups. No incumbent vendors or current contractors are identified in the procurement documents. The initial contract period begins upon award and expires December 31, 2022, with four optional one-year renewal periods available subject to written approval from both the vendor and the KYTC Division of Purchases. Neither a bid bond nor performance bond is required as a condition of bidding. While the specific contract value or budget range is not explicitly stated in the RFB summary, the scope of 2,625 acres requiring three mowing cycles with traffic control services across approximately 336 miles of roadway in two counties suggests a substantial contract award; interested vendors should submit bids electronically through the Kentucky eProcurement system with all required pricing on all line items and supporting documentation as specified in the solicitation.