RoW Mow and Trim Gallatin Co

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, is issuing a Request for Bid (RFB) for right-of-way mowing and trimming services in Gallatin County, District 6. The procurement encompasses roadside maintenance services on 15 separate road segments totaling 101.371 miles of roadway and 681 acres requiring three mowing cycles annually, with work to be performed on major routes including US 42, US 127, US 421, KY 35, and various state roads. Bidders must provide mowing services at a per-acre rate with mowing heights of 6-10 inches, perform trimming on designated areas, and furnish traffic control services for all three mowing cycles in compliance with Manual on Uniform Traffic Control Devices (MUTCD) standards. Required qualifications include prequalification for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) per KRS Section 176.140 and the Department's Standard Specifications for Road and Bridge Construction, with each crew requiring a certified Work Zone Traffic Control Technician. All work must be completed within a maximum of 10 working days per mowing cycle, with the initial cycle beginning in late May. The bid closing date is February 4, 2025, at 1:30 p.m. Eastern Time, with all responses submitted electronically through the Kentucky Vendor Self Service system, and the tentative award date is March 3, 2025.

The initial contract period runs from award through December 31, 2025, with four optional one-year renewal periods available. Pricing for the contract is firm for the initial twelve months, with a fuel price adjustment mechanism triggered when diesel fuel prices fluctuate more than 5 percent from baseline pricing, calculated monthly using a 1.25 consumption factor per acre, and only one price increase permitted thereafter if justified by industry-wide price changes and submitted at least thirty days in advance. The contractor must maintain $1,000,000 in general liability insurance and Kentucky workers' compensation insurance, with the Commonwealth listed as an additional insured, and no bid or performance bonds are required. The solicitation includes penalty provisions for failure to begin work on the specified date ($1,000 per day), failure to complete work within specified timeframes ($1,000 per day), improper use of equipment ($250-$500 per occurrence), and damage to roadside features ($500 per occurrence for signs or delineators, $250 for mailboxes). Bidders claiming resident bidder status must submit required affidavits, though no specific set-asides for disadvantaged enterprises are identified in the solicitation documents. The Commonwealth reserves the right to adjust work cycles based on climatic conditions, accommodate construction projects with priority over mowing operations, and cancel or modify the contract as needed.