RoW Mow and Trim Gallatin Co

The Kentucky Transportation Cabinet, specifically through the Division of Purchases, is soliciting a Request for Bid (RFB) for rights-of-way mowing and trimming services in Gallatin County, District 6. The procurement covers three full mowing cycles beginning in late May 2025, targeting 681 acres of roadway rights-of-way with mowing heights specified between 6-10 inches. Contractors must be prequalified in work items I-29 (Right of Way Mowing) and I-37 (Traffic Control), and will be responsible for mowing, trimming around obstacles, and maintaining proper traffic control measures. The bid responses are due by February 4, 2025, at 1:30 PM ET, with a tentative award date of March 3, 2025, and an initial contract period running through December 31, 2025. Vendors must provide certified traffic control operators and conduct pre-work meetings before beginning operations. Evaluation criteria will likely include compliance with technical specifications, pricing per acre for mowing and trimming, and ability to meet traffic control requirements. Optional one-year renewal periods are available following the initial contract term.

There are no specific set-aside designations mentioned for disadvantaged enterprises in this solicitation. Contractors must provide their own equipment and maintain $1,000,000 in general liability insurance and Kentucky workers' compensation insurance. The contract includes provisions for fuel price adjustments when diesel prices fluctuate more than 5% from the base price, with penalties of $1,000 per calendar day for late starts or completion delays. While no incumbent vendors are identified, the work covers 16 different routes across US highways, Kentucky state highways, and rural secondary roads, totaling 101.371 miles. Each route requires three mowing cycles with a maximum completion time of 10 working days per cycle. Though a specific budget range is not explicitly stated, vendors will be pricing their services per acre for mowing and trimming, with separate line items for traffic control, suggesting flexibility in potential contract value based on submitted bids.