RoW Mow and Trim Clark Co

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Maintenance, issued a Request for Bid (RFB) for a master agreement contract to provide Right-of-Way Mowing and Trimming services in Clark County, District 7. The procurement encompasses mowing and trimming services for 2,481 acres across multiple state and federal routes, including US 60, US 460, and various Kentucky state routes, with traffic control maintenance required for three cycles annually, with a maximum of 15 working days permitted per cycle. Bidders must be prequalified by the Department of Highways for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to the bid closing on February 5, 2025, at 1:30 p.m. Eastern Time, with a tentative award date of March 3, 2025. The contract will commence upon award and expire December 31, 2025, with an option for four additional one-year renewal periods subject to renegotiation. Pricing shall be submitted on a per-acre basis for mowing and trimming and per-cycle basis for traffic control, with unit prices firm for the initial contract period and subject to a fuel price adjustment mechanism when diesel fuel prices fluctuate more than 5 percent from the January baseline. The Commonwealth will award the contract using a best-value approach based solely on price, with the lowest bidder receiving maximum points. Vendors are strongly encouraged to inspect the project site to familiarize themselves with local conditions, and a pre-work meeting will be conducted with the selected vendor prior to work commencement to establish schedules, work requirements, and performance standards.

The successful bidder must maintain Contractor's General Liability Insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, with certificates of insurance required within ten days of intent to award. Kentucky resident bidders and qualified bidders as defined under KRS 45A.470 may receive reciprocal or statutory preferences, though no specific set-aside designations for disadvantaged enterprises are identified in the procurement documents. No incumbent vendor or current contractor information is provided in the available documentation. Performance penalties of $1,000 per day apply for failure to begin work on the specified date or failure to complete work within the contracted timeframe, with additional penalties of $250 to $500 applicable for various performance violations including improper traffic control, damage to roadside features, and unsafe work practices. The procurement documents include technical specifications for delineator posts and bridge embankment trimming standards that contractors must comply with during performance. No specific budget range or award value is disclosed in the solicitation materials; pricing will be competitively bid by responding vendors based on the defined scope of work.