RoW Mow and Trim Clark Co - REBID

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, is issuing a Request for Bid (RFB) for right-of-way mowing and trimming services in Clark County, District 7, encompassing 2,481 acres of work across multiple state and secondary routes. The procurement requires bidders to provide three complete mowing cycles beginning in late May 2025, with each cycle to be completed within 15 working days, along with traffic control services measured per mowing cycle. Bidders must be prequalified with a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to the bid closing on February 21, 2025, at 1:30 p.m. Eastern Time, with an anticipated award date of March 3, 2025. Each traffic control crew must include at least one certified Work Zone Traffic Control Technician with Short Duration Mobile Work Zone Training. Pricing shall be submitted on a per-acre basis for mowing and trimming work and on a per-cycle basis for traffic control services, with all prices remaining firm for the initial twelve-month contract period; a fuel price adjustment mechanism is included allowing compensation adjustments when diesel fuel prices fluctuate more than five percent from the January 1 baseline. Award will be based on best value using a price-only evaluation criterion with 100 available points, with the lowest bidder receiving maximum points. The successful contractor must maintain General Liability Insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, with certificates required within ten days of award notice.

Kentucky resident bidders and qualified nonprofit bidders are eligible for statutory preferences under KRS 45A.490-494 and 200 KAR 5:410. No specific incumbent vendor or current contractor information has been disclosed in the solicitation materials. The initial contract period runs from award through December 31, 2025, with four optional one-year renewal periods available, allowing for potential long-term engagement with the selected contractor. Performance penalties include $1,000 per calendar day for failure to begin work as scheduled or for exceeding completion timeframes, and $250 to $500 per occurrence for specific violations such as equipment damage, improper traffic control placement, or mowing outside designated areas. No bid or performance bonds are required for this procurement. While no explicit award value or budget range is stated in the available solicitation materials, the scope of 2,481 acres with three mowing cycles and traffic control requirements suggests a substantial contract value; interested contractors should review the complete RFB documentation and work location sheets for detailed pricing guidance and to confirm all technical specifications and performance requirements.