RoW Mow and Trim Breathitt, Magoffin and Perry Co

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, is issuing a Request for Bid (RFB) for right-of-way mowing and trimming services across Breathitt, Magoffin, and Perry Counties within District 10. The procurement encompasses approximately 2,958 acres of roadside mowing maintenance across 245.671 miles in Breathitt County, 181.061 miles in Magoffin County, and 206.052 miles in Perry County, requiring three mowing cycles throughout the contract period with a maximum of 15 working days permitted to complete each cycle. Bidders must submit pricing on a per-acre basis for mowing and trimming services and a per-cycle basis for traffic control services, with all work performed in accordance with Manual on Uniform Traffic Control Devices (MUTCD) specifications, OSHA regulations, and Department of Highways standards. Qualified bidders are required to be registered vendors with the Kentucky eProcurement system and must hold valid prequalification certificates for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control), along with a Certificate of Eligibility from the Department prior to bid closing. Responses must be submitted electronically through the Kentucky eProcurement system at https://vss.ky.gov by February 11, 2025, at 1:30 p.m. Eastern Time, with a tentative award date of March 3, 2025. The initial contract period runs through December 31, 2025, with four optional one-year renewal periods available at the Commonwealth's discretion and with mutual written approval; pricing shall remain firm for the initial twelve-month period, with only one price increase permitted thereafter if justified by industry-wide changes and submitted with at least thirty days' notice. Successful bidders must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, furnishing an ACORD Certificate of Insurance within ten days of award notice, with non-compliance penalties of $1,000 per day for failure to commence or complete work timely, $500 per occurrence for work performance violations, and $250 per occurrence for traffic control violations.

No set-aside designations or restrictions for disadvantaged enterprises are identified in the procurement documents. The solicitation does not identify incumbent vendors or current contractors, nor does it specify any existing infrastructure or technology requiring integration. Bidders are encouraged to inspect project sites prior to submission, with work notifications required at least ten calendar days prior to each work cycle. A fuel price adjustment mechanism will be applied when diesel fuel costs fluctuate more than five percent from the baseline January 1 price, calculated using the formula provided in the contract terms. No specific award value or budget range is disclosed in the available procurement documents, though the contract pricing structure is based on per-acre rates for mowing and trimming services and per-cycle rates for traffic control across the three-county service area totaling approximately 2,958 acres.